Insurance Operations Coordinator

Apex Systems; Juno Beach (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Everforth Apex Systems is seeking an Insurance Operations Coordinator to provide essential administrative and financial support for daily insurance administration processes, including cost tracking, month-end accruals, and compliance with Sarbanes-Oxley. The role serves as the main liaison for risk management and insurance claims, especially for catastrophic events.

You will collaborate with project management, site personnel, finance, and management to ensure accurate data, purchase-to-pay

Qualifications

• High School Diploma or GED required.
• 11–15 years of experience in administrative financial support, record maintenance, and Sarbanes-Oxley compliance.
• Proficiency with Microsoft Word required.

Responsibilities

• Partner with project management teams on procurement activities, including purchase order creation, requisition processing, and full procure-to-pay support.
• Track insurance-related costs and execute month-end accruals to ensure accurate financial reporting.
• Collaborate with accounting to ensure proper accounting methodology and compliance with company policy.
• Lead financial tracking, reporting, and analysis for business services operations.
• Support and oversee master data creation and maintenance to ensure data accuracy across systems.
• Coordinate with project managers, site personnel, finance, and business management to prepare and distribute memos required under financing agreements.
• Facilitate executive signature processes for required documentation.
• Maintain organized financial data and insurance tracking systems.
• Monitor and validate all insurance-related cost flows and provide cost analysis to insurance providers.
• Manage discussions and claims processing using PALMS between risk management and insurance adjusters.

Skills

Administrative support

Record maintenance

Sarbanes-Oxley compliance

MS Word

Education

High School Diploma or GED

Tools

SAP

Job description

Job#: 3046207

Job Description

Insurance Operations Coordinator

Location: Juno Beach, Florida (Onsite)

Role Overview

This position provides essential support for daily insurance administration processes, financial coordination, and proper accounting methodology. The role performs a wide range of clerical and administrative assistance functions, including the maintenance of records, data compilation, financial reporting, and ensuring all transactions comply with Sarbanes-Oxley. The successful candidate will act as a key point of contact for risk management and insurance claims, particularly for catastrophic events.

Key Responsibilities

• Partner with project management teams on procurement activities, including purchase order creation, requisition processing, and full procure-to-pay support.
• Track insurance-related costs and execute month-end accruals to ensure accurate financial reporting.
• Collaborate with accounting to ensure proper accounting methodology and compliance with company policy.
• Lead financial tracking, reporting, and analysis for business services operations.
• Support and oversee master data creation and maintenance to ensure data accuracy across systems.
• Coordinate with project managers, site personnel, finance, and business management to prepare and distribute memos required under financing agreements.
• Facilitate executive signature processes for required documentation.
• Maintain organized financial data and insurance tracking systems.
• Monitor and validate all insurance-related cost flows and provide cost analysis to insurance providers.
• Manage discussions and claims processing using PALMS between risk management and insurance adjusters.

Required Qualifications

Education: A High School Diploma or GED is required.

Experience: 11-15 years of experience in administrative financial support, record maintenance, and Sarbanes-Oxley compliance.

Technical Skills: Proficiency with Microsoft Word is required.

Preferred Qualifications

• Experience with SAP financial modules.
• Knowledge of month-end accrual processes.
• Strong attention to detail and organizational skills.
• Ability to collaborate effectively across multiple teams.

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

© 2026 Everforth, Inc. All rights reserved.

Everforth Apex Systems is part of the Commercial Segment of Everforth, Inc.

NYSE: EFOR

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060

Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.