Insurance Defense Litigation Assistant – Detail‑Driven

LHH Recruitment Solutions; Tampa (FL); On-site; USD 65,000 - 75,000; Full time

Job summary

LHH Recruitment Solutions is partnering with a respected Tampa law firm seeking a Legal Secretary to support a busy Insurance Defense Litigation practice. The role emphasizes managing litigation calendars, drafting pleadings, and coordinating e-filing in state and federal courts.

Ideal candidates have 5+ years in Insurance Defense Litigation, excellent organizational and communication skills, and proficiency with Microsoft Office and case management systems.

Qualifications

• 5+ years of legal secretary or legal assistant experience in Insurance Defense Litigation.
• Strong knowledge of litigation procedures, court rules, and filing requirements.
• Experience supporting multiple attorneys in deadline-driven environments.
• Proficient in Microsoft Office and legal case management systems.

Responsibilities

• Provide administrative and litigation support to multiple attorneys within an insurance defense practice.
• Draft, proofread, revise, and format pleadings, motions, discovery, correspondence, and other legal documents.
• Manage complex attorney calendars, including scheduling depositions, mediations, hearings, inspections, and trials.
• Coordinate state and federal court e-filing and maintain critical litigation deadlines.
• Organize, maintain, and update electronic case files throughout the life of a matter.
• Prepare trial materials, deposition binders, exhibits, and case documents.
• Communicate professionally with clients, opposing counsel, courts, insurance adjusters, experts, and vendors.
• Assist with billing, time entry, expense reports, pre-bills, and invoice processing.
• Handle conflict checks, new matter intake, document management, and records maintenance.
• Provide coverage for team members and assist with training and onboarding initiatives

Skills

Attention to detail

Litigation support

Communication skills

Tools

Microsoft Office

Legal case management systems

Job description

LHH Recruitment Solutions is partnering with a respected Tampa law firm seeking a Legal Secretary to support a busy Insurance Defense Litigation practice. The role emphasizes managing litigation calendars, drafting pleadings, and coordinating e-filing in state and federal courts.

Ideal candidates have 5+ years in Insurance Defense Litigation, excellent organizational and communication skills, and proficiency with Microsoft Office and case management systems.