Insurance & Compliance Admin Coordinator

Geo-Logic Associates; Ontario (CA); On-site; USD 37,000 - 43,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Life insurance

Dental insurance

Vision insurance

Vacation and sick leave

Profit sharing

Job summary

Geo-Logic Associates in Ontario, CA is seeking a Corporate Administrative Coordinator to administer COIs, licenses, permits, and vehicle registrations while coordinating with brokers, government agencies, and internal teams. The role requires detail-oriented, organized professionals who can manage deadlines and communicate professionally with clients and stakeholders.

The position reports to the Human Resources Manager at the corporate headquarters and is a full-time in-person role.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor’s degree in business administration, human resources, risk management, finance, or a related field preferred.
• Two or more years of experience in corporate administration, insurance administration, business licensing, fleet administration, human resources administration, or a related position preferred.
• Experience managing recurring renewals, licenses, registrations, permits, or other deadline-driven processes preferred.
• Experience working with Certificates of Insurance and commercial insurance documentation strongly preferred.
• Experience communicating with insurance brokers, government agencies, clients, vendors, or contractors is a plus.

Responsibilities

• Administer COIs and supporting documentation.
• Assist with insurance audits, COI requests, and yearly renewals.
• Coordinate insurance documentation with brokers and internal departments.
• Manage business licenses, permits, and registrations across jurisdictions.
• Track deadlines, renewals, and submission requirements; prepare applications and renewals.
• Coordinate vehicle registrations and asset records.
• Provide HR and general administrative support as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Microsoft Outlook

Microsoft Word

Microsoft Excel

Education

High school diploma or equivalent

Associate or bachelor’s degree in business administration, human resources, risk management, finance, or related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Geo-Logic Associates in Ontario, CA is seeking a Corporate Administrative Coordinator to administer COIs, licenses, permits, and vehicle registrations while coordinating with brokers, government agencies, and internal teams. The role requires detail-oriented, organized professionals who can manage deadlines and communicate professionally with clients and stakeholders.

The position reports to the Human Resources Manager at the corporate headquarters and is a full-time in-person role.