Instructional Coordinator

Austincc; Arnold (MD); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Benefits package

Job summary

Anne Arundel Community College (AACC) is seeking an instructional coordinator to manage scheduling, registration, curriculum, loads, contracts, and textbooks for the TEACH Institute. You will collaborate with teachers, department chairs, and staff to ensure timely enrollment, accurate class files, and compliant reporting.

You will organize EPC proposals, maintain curriculum documentation, track deadlines, and support new scheduling initiatives while preserving historical enrollment data.

Qualifications

• Bachelor's degree or higher.
• Minimum of two years of relevant experience.
• Excellent oral, written and interpersonal communication skills.
• Demonstrated ability to work collaboratively with others in a team setting and a strong commitment to providing excellent customer service.
• Proven ability to work with a variety of technology packages in a Windows environment, including word processing, database management, data retrieval and presentation.
• Ability to work independently with attention to details and accuracy.
• Demonstrated organizational skills.
• Ability to deal professionally, tactfully and effectively with students, faculty, administrators, staff and the public.

Responsibilities

• Schedule: Build, analyze, organize, coordinate, enter, and modify the development of the schedule of classes; monitor deadlines and enrollment timelines.
• Registration: Monitor and review program enrollments; assist with recommendations for offerings or cancellations.
• Curriculum: Manage EPC proposals; track progress to EPC approval; maintain curriculum records.
• Loading: Track and analyze faculty loads; generate reports; ensure ACA compliance.
• Contracts: Assign and monitor part-time/full-time faculty; manage compensation documents and contract approvals.
• Textbooks: Manage textbook orders and data entry into Colleague; monitor deadlines.
• External Collaboration: Liaise between TEACH Institute and Anne Arundel County Public Schools; support class registrations.
• Internal Collaboration: Serve as content expert; monitor system changes; participate in college-wide task forces.

Skills

Communication skills

Team collaboration

Windows environment

Attention to detail

Organizational skills

Professional interactions

Education

Bachelor's degree or higher

Tools

Colleague (ERP)

Microsoft Office

Job description

Job Duties and Responsibilities

Schedule

Schedule: Build, analyze, organize, coordinate, enter, and modify the development of the credit and non‑credit schedule of classes for submission to the Office of Records and Registration. Monitor all deadlines for schedule production and enrollment timelines to ensure the department is meeting all its obligations. Evaluate and analyze with department chairs in scheduling effectiveness concerning times, locations, formats, past enrollment trends, and future administrative requests. Ensure appropriate room assignments, corrections to the class file and schedule, both printed and online, and other administrative matters. Research and resolve discrepancies.

Registration

Registration: Monitor and review program and course enrollments to make sure class offerings are sufficient. Assist with recommendations to the Director for additional offerings or to cancel any poorly enrolled class sections. Prepare necessary documents to get approval for cutting sections as needed on the run‑cut decision date. Work with the office staff to ensure that rosters are captured prior to sections being cut to facilitate student notification. Analyze, develop, implement, and support procedures for new scheduling and registration initiatives. Maintain historical records of enrollment trends.

Curriculum

Curriculum: Organize, coordinate, enter, and modify all EPC (Committee on Educational Policies and Curriculum) proposals for the academic calendar year; track the progress of the documents through the final approval by the EPC Committee. Monitor all deadlines. Evaluate and review courses and programs of study documents to ensure currency of the program descriptions, course and program learning outcomes, course descriptions, and course outlines. Review all EPC‑approved changes for the College Catalog. Maintain historical records of curriculum changes.

Loading

Loading: Track and compare faculty instructional and non‑instructional loads and schedules (including items from other AACC activities) and any other assignments related to the contractual obligations of full‑time faculty assigned to the Education Department. Generate all faculty load reports, staffing analyses, and enrollment reports as required by the Director and Dean. Monitor all faculty teaching loads and assignments for ACA compliance.

Contracts

Contracts: Assign part‑time and full‑time faculty to courses and any non‑instructional service approved by the Dean. Monitor and track part‑time faculty lecturer rank, promotions, teaching workload reports, and determine eligibility for promotions and service awards; communicate information with the Director. Oversee the processing and routing of all compensation documents for full‑time and part‑time faculty. Serve as primary contact for questions or issues about contracts and contract approvals.

Textbooks

Textbooks: Manage and track all textbook orders, including direct digital access (DDA) textbooks, for assigned departments; enter information into Colleague in collaboration with the bookstore. Monitor all deadlines.

External Collaboration

External Collaboration: Serve as liaison between the TEACH Institute and the community. Regularly work with teachers and staff from Anne Arundel County Public Schools. Track and assist teachers in registering for classes and completing direct billing paperwork.

Internal Collaboration

Internal Collaboration: Serve as a content expert for all systems and processes related to this position. Monitor notifications regarding changes to any system or procedure that impacts department functions. Alert Director, chairs, and office staff upon receipt of such notification/information. Participate in college‑wide task forces or groups to maintain currency and connections with records/registration, business office, communications, data, and IT in functions related to the position description and to support the TEACH Institute. Regularly work with other Instructional Coordinators and administrative personnel (e.g., answering questions pertaining to contracts, payroll, loading, data management system, independent study, faculty loading, and various other procedures).

Required Qualifications

• Bachelor's degree or higher
• Minimum of two years of relevant experience
• Excellent oral, written and interpersonal communication skills.
• Demonstrated ability to work collaboratively with others in a team setting and a strong commitment to providing excellent customer service.
• Proven ability to work with a variety of technology packages in a Windows environment, including word processing, database management, data retrieval and presentation.
• Ability to work independently with attention to details and accuracy.
• Demonstrated organizational skills.
• Ability to deal professionally, tactfully and effectively with students, faculty, administrators, staff and the public.

Preferred Qualifications

• Experience in a post‑secondary setting.
• Experience in K‑12 education.

Anne Arundel Community College (AACC) is committed to enriching the educational experience it offers through the diversity of its faculty, administrators, and staff members. The college seeks to recruit and support a broadly diverse team who will contribute to the college's excellence, diversity of viewpoints and experiences, embrace concepts of equity and inclusiveness, and support the equal rights of all people by advancing the understanding and appreciation of differences including age, race, gender, ability, religious convictions, socio‑economic status, ethnic heritage, or sexual orientation. While we appreciate your interest in employment with Anne Arundel Community College, applicants must be currently authorized to work in the U.S. on a full‑time basis. Employment‑based visa sponsorship (including H‑1B sponsorship) is not available for any position. Pay dates occur on the 7th and 22nd of each month. If those dates fall on a weekend, the pay date occurs on the Friday prior to the 7th and 22nd. As an employee of the college, you are eligible for a comprehensive benefits package. In the best interest of the College, only individuals who are residents of Maryland or one of the following states will be eligible for employment at the college: Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia. The college will annually review this restriction and, if appropriate, expand the list of states of employment eligibility.