Institutional Proposal Manager - Strategic Research Initiatives

The University of Texas at San Antonio; San Antonio (TX); Hybrid; USD 80,000 - 85,000; Full time

Job summary

The University of Texas at San Antonio is seeking an Institutional Proposal Manager to lead high-value grant and contract applications. You will coordinate cross-campus teams, craft competitive narratives, edit and review proposals, and liaise with federal/state funders and foundations.

Primary duties include developing boilerplate text, identifying opportunities, and guiding faculty through complex submission processes.

Qualifications

• Bachelor's Degree in a related field.
• Five (5) years of related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Responsibilities

• Facilitates institution-level multi- and interdisciplinary research teams in pursuit of high dollar, multi-investigator extramural funding opportunities.
• Translates ideas into competitive narratives for extramural funding and advises on broader impacts, data management and related requirements.
• Coordinates proposal preparation with sponsored projects staff to reliably meet sponsor expectations.
• Maintains institutional data and templates/boilerplate text for application development activities.
• Engages with external partners to develop research collaborations and serves as liaison to sponsor organizations.
• Performs market intelligence to identify funding opportunities aligned with institutional priorities.
• Maintains lists of grants and national awards and disseminates opportunities campus-wide.
• Partners with leadership to identify faculty competitive for national honors and awards.
• Manages and assists with development, writing, editing, and review of institutional proposals and faculty nominations.
• Assists with monitoring grant activity and awards data.

Skills

Communication

Collaboration

Strategic Planning

Training

Knowledge Update

Education

Bachelor's Degree

Master's Degree

Job description

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online , on UT San Antonio Today or on X , Instagram , Facebook , YouTube or LinkedIn .

Salary Range

$80,000 - $85,000 annualized, commensurate with education, experience, and qualifications.

Job Type

Full Time

Posting Close Date

Applications will be accepted through 11:59 PM CDT on 10/26/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials

• Resume is required
• Cover Letter is required

Job Summary

The Institutional Proposal Manager leads the development of highly competitive applications for extramural funding through grants, scholarly awards, contracts, or other related mechanisms in collaboration with UTSA leadership and associated collaborators. This role is responsible for identifying and communicating funding opportunities/sponsors to internal and external stakeholders; providing editing, critical review, and/or writing support; and coordinating proposal teams to secure public and private extramural funding or prestigious awards/recognitions. The employee serves at the institutional level for cross-campus programs and strategic initiatives. This position serves as the institutional capture manager for multi-million-dollar external funding grant proposals.

Core Responsibilities

• Facilitates institution-level multi- and interdisciplinary research teams in pursuit of high dollar, multi-investigator, highly focused extramural funding opportunities and stimulates research through strategic partnerships aligned with institutional priorities/initiatives.
• Works with institutional leaders and their collaborators to translate early ideas and concepts into competitive narratives for extramural funding and advise on strategies for meeting broader impacts, data management, and similar requirements.
• Works closely with sponsored projects staff to organize proposal preparation and to reliably meet all sponsor expectations.
• Maintains institutional data and writes and maintains templates/boilerplate text and other support documents for application development activities.
• Engages with external partners to develop research collaborations and serve as a liaison to sponsor organizations (federal/state government, private foundations, and companies).
• Conducts market intelligence to identify and disseminate funding opportunities that align with the University’s key strengths and strategic research initiatives.
• Assists with maintaining a targeted list of grants and prestigious national awards, memberships, and recognitions for faculty, and regularly disseminating these opportunities to the campus community.
• Partners with institutional leadership to identify faculty competitive for national honors and awards.
• Manages and/or assists with the development, writing, editing, and review of institutional proposals, faculty award nominations, or other faculty recruitment applications.
• Assists with monitoring data regarding grant activity and submissions, and number of faculty receiving national awards, honors, and recognitions.
• Assists with coordination of the honorifics and awards, presidential faculty recognition letter, and Limited submissions programs as needed.
• Conducts training sessions on topics relevant to the research community.
• Attends meetings and professional development conferences/workshops as needed to maintain the knowledge and skills necessary to perform job functions.
• Conducts briefings with leaders and other key stakeholders.
• Engages in strategic planning activities with unit leadership and researchers/research teams in regard to goals and expectations for extramural funding, teaming initiatives, and other priority areas.
• Performs other duties as assigned.

Required Qualifications

• Bachelor's Degree in a related field.
• Five (5) years of related work experience,
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Preferred Qualifications

• Master's Degree in a related field.
• Ten (10) years of related work experience.

Knowledge, Skills, And Abilities

• Communication - written and verbal
• Collaboration
• Strategic Planning & Thinking
• Up to Date Knowledge
• Training

Working Conditions

• Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Occasional after-hours and weekend work.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.

This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee’s responsibility.

This position is contingent upon a successful background check. Verification of a valid driver’s license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Aff…?