Institutional Proposal Manager - Strategic Research Initiatives

University of Texas at San Antonio; San Antonio (TX); Hybrid; USD 80,000 - 85,000; Full time

Job summary

The University of Texas at San Antonio seeks an Institutional Proposal Manager to lead institutional proposals for extramural funding and national awards. You will coordinate teams, edit and write components, and liaise with sponsors and leaders to advance strategic initiatives.

You will work with campus partners to translate ideas into competitive narratives, ensure sponsor expectations are met, and maintain boilerplate texts for ongoing applications.

Qualifications

• Bachelor's degree required.
• Five years of related work experience.
• Ability to maintain security and integrity of UT San Antonio systems.

Responsibilities

• Leads development of highly competitive extramural funding proposals.
• Identifies funding opportunities and communicates them to stakeholders.
• Coordinates proposal teams to meet sponsor expectations.
• Maintains templates and boilerplate text for applications.
• Engages with external partners to develop research collaborations.
• Performs market intelligence to identify opportunities aligned with institutional priorities.
• Disseminates opportunities to faculty and campus communities.
• Supports faculty in preparing nominations for national honors and awards.
• Assists with writing, editing, and reviewing proposals and nominations.
• Monitors grant activity and dissemination of results.

Skills

Communication

Collaboration

Strategic Planning & Thinking

Up to Date Knowledge

Training

Education

Bachelor's Degree in a related field

Master's Degree in a related field

Job description

Institutional Proposal Manager - Strategic ResearchInitiatives

Location:

San Antonio, TX

Regular/Temporary:

Regular

Job ID:

16537

Full/Part Time:

Full Time

Position Information

The University of Texas at San Antonio (UT SanAntonio) is a nationally recognized, top-tier public researchuniversity that unites the power of higher education, biomedicaldiscovery and healthcare within one visionary institution. As thethird-largest research university in Texas and a CarnegieR1-designated institution, UT San Antonio is a model of access andexcellence - advancing knowledge, social mobility and public healthacross South Texas and beyond. UT San Antonio serves approximately42,000 students in 320 academic programs spanning science,engineering, medicine, health, liberal arts, AI, cybersecurity,business, education and more. With 17,000 faculty and staff, UT SanAntonio has also been recognized as a Top Employer in Texas byForbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range

$80,000 - $85,000 annualized, commensurate with education, experience, and qualifications.

Job Type

Full Time

Posting Close Date

Applications will beaccepted through 11:59 PM CDT on 10/26/2026. At the discretion ofthe hiring department, this posting may close once a sufficientnumber of qualified applications have been received.

Required Application Materials

• Resume is required
• Cover Letter is required

Job Details

Job Summary

The Institutional Proposal Manager leads the development ofhighly competitive applications for extramural funding throughgrants, scholarly awards, contracts, or other related mechanisms incollaboration with UTSA leadership and associated collaborators. This role is responsible for identifying and communicating fundingopportunities/sponsors to internal and external stakeholders; providing editing, critical review, and/or writing support; and coordinating proposal teams to secure public and private extramuralfunding or prestigious awards/recognitions. The employee serves at the institutional level for cross-campus programs and strategicinitiatives. This position serves as the institutional capturemanager for multi-million-dollar external funding grantproposals.

Core Responsibilities

1. Facilitates institution-level multi- and interdisciplinaryresearch teams in pursuit of high dollar, multi-investigator, highly focused extramural funding opportunities and stimulatesresearch through strategic partnerships aligned with institutionalpriorities/initiatives.
2. Works with institutional leaders and their collaborators to translate early ideas and concepts into competitive narratives forextramural funding and advise on strategies for meeting broaderimpacts, data management, and similar requirements.
3. Works closely with sponsored projects staff to organize proposal preparation and to reliably meet all sponsorexpectations.
4. Maintains institutional data and writes and maintainstemplates/boilerplate text and other support documents for application development activities.
5. Engages with external partners to develop researchcollaborations and serve as a liaison to sponsor organizations (federal/state government, private foundations, andcompanies).
6. Conducts market intelligence to identify and disseminatefunding opportunities that align with the University's keystrengths and strategic research initiatives.
7. Assists with maintaining a targeted list of grants andprestigious national awards, memberships, and recognitions for faculty, and regularly disseminating these opportunities to thecampus community.
8. Partners with institutional leadership to identify facultycompetitive for national honors and awards.
9. Manages and/or assists with the development, writing, editing,and review of institutional proposals, faculty award nominations,or other faculty recruitment applications.
10. Assists with monitoring data regarding grant activity and submissions, and number of faculty receiving national awards,honors, and recognitions.
11. Assists with coordination of the honorifics and awards,presidential faculty recognition letter, and Limited submissionsprograms as needed.
12. Conducts training sessions on topics relevant to the researchcommunity.
13. Attends meetings and professional developmentconferences/workshops as needed to maintain the knowledge andskills necessary to perform job functions.
14. Conducts briefings with leaders and other keystakeholders.
15. Engages in strategic planning activities with unit leadershipand researchers/research teams in regard to goals and expectationsfor extramural funding, teaming initiatives, and other priorityareas.
16. Performs other duties as assigned.

Required Qualifications

• Bachelor's Degree in a related field.
• Five (5) years of related work experience,
• This position may require the ability to maintain the securityand integrity of UT San Antonio and its infrastructure per TexasEO-GA-48.

Preferred Qualifications

• Master's Degree in a related field.
• Ten (10) years of related work experience.

Knowledge, Skills, and Abilities

• Communication - written and verbal
• Collaboration
• Strategic Planning & Thinking
• Up to Date Knowledge
• Training

Working Conditions

• Office environment. Ability to travel to and from meetings,training sessions, or other business-related events. Occasionalafter-hours and weekend work.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary ifwalking and standing are required, only occasionally. Exerts up to10 lbs. of force occasionally.

This position will work both on campus and remotely inTexas. Travel and parking expenses are the employee'sresponsibility.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record(MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States bytime of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative actionemployer, it is the policy of The University of Texas at SanAntonio to promote and ensure equal employment opportunity for allindividuals regardless of race, color, religion, sex, genderidentity, sexual orientation, national origin, age, disability orgenetic information, and veteran status. The University iscommitted to the Aff...