Institutional Program Coordinator

Meharry Medical College; United States; On-site; USD 45,000 - 65,000; Full time

Job summary

Meharry Medical College is looking for an Institutional Program Coordinator (IPC) to support the Graduate Medical Education (GME) Leadership in daily operations. Key responsibilities include serving as an administrative liaison, coordinating HR and administrative processes, and ensuring compliance with educational standards.

The IPC will manage database support for the Internal Medicine Residency Program and help with resident recruitment, onboarding, and compliance activities.

Responsibilities

• Support GME Leadership in day-to-day departmental operations.
• Serve as administrative liaison between GME office, residency program administration, trainees, and stakeholders.
• Coordinate institutional HR and administrative processes.
• Provide database support for the Internal Medicine Residency Program.
• Act as floating coordinator for programs with vacancies.
• Ensure compliance with ACGME standards.

Job description

The Institutional Program Coordinator (IPC) provides immediate support to the Graduate Medical Education (GME) Leadership in the day‑to‑day operations of the Department of Graduate Medical Education. The IPC serves as the administrative liaison between the GME office, residency program administration, trainees, and internal/external stakeholders, and coordinates a wide range of institutional programmatic responsibilities including HR and administrative processes, compliance activities, resident recruitment, project development, workflow review, database management, faculty and resident communication. The IPC also provides database support for the Internal Medicine Residency Program and acts as a floating coordinator when programs have vacancies or when a program coordinator is on extended leave. In addition, the IPC serves as an educational liaison to ensure compliance with ACGME standards.

Key Responsibilities

• Support GME Leadership in day‑to‑day departmental operations.
• Serve as administrative liaison between GME office, residency program administration, trainees, and stakeholders.
• Coordinate institutional HR and administrative processes, compliance activities, resident recruitment, project development, workflow review, database management, and faculty/resident communication.
• Provide database support for the Internal Medicine Residency Program.
• Act as floating coordinator for programs with vacancies or extended leave of existing coordinators.
• Ensure compliance with ACGME standards as an educational liaison.
• Maintain the residency database for the Internal Medicine Residency Program, disseminate and monitor completion of evaluations (rotations, self, peer), and monitor logging of residents’ duty hours.
• Manage residents’ files for compliance and assist in completion of residency verification forms.
• Provide training and support for the Residency Management Database System to program administration, residents, and fellows.
• Ensure accurate and timely input of each program’s data into the database.
• Generate reports (rotation schedules, duty hour reports, evaluation compliance, billing reports) for departmental and GMEC meetings.
• Monitor compliance and licensing requirements for all residents.
• Assist in completion of reports and other reporting to internal and external groups.
• Assist with onboarding and orientation for new residents and fellows.
• Support recruitment, graduation, and special events.
• Perform other related duties as assigned.

Equal Employment Opportunity Statement

Meharry Medical College complies with Title IX and is an affirmative action employer. Candidates will be considered for employment without discrimination for non‑merit reasons such as race, color, national origin, sex, religion, age, handicap, or veteran status.