Institutional Program Coordinator

Meharry Medical College; Nashville (TN); On-site; USD 50,000 - 70,000; Full time

Job summary

Meharry Medical College in Nashville, Tennessee is seeking an Institutional Program Coordinator to support the GME Leadership in daily operations. The IPC will manage the residency database and ensure compliance with ACGME standards.

This role encompasses coordination of programmatic responsibilities, administrative processes, and resident recruitment while providing necessary support for the internal medicine residency program. The ideal candidate will assist in onboarding new residents and special event planning.

Responsibilities

• Provide administrative support to GME Leadership.
• Manage residency database for internal medicine program.
• Assist with compliance and licensing requirements for residents.
• Assist with onboarding and orientation for new residents and fellows.
• Help with recruitment, graduation, and special events.

Job description

The Institutional Program Coordinator (IPC) provides immediate support to GME Leadership in the day-to-day operations of the Department of Graduate Medical Education (GME). The IPC will assist in serving as the administrative liaison between the GME office, residency program administration, trainees, and internal/external stakeholders. IPC will assist in coordinating a wide range of programmatic responsibilities at the institutional level including HR and administrative processes, compliance activities, resident recruitment, project development, workflow review, database management, faculty and resident communication. IPC will serve as database support for the Internal Medicine Residency Program. IPC will serve as a floating coordinator when programs have a vacancy or when a program coordinator will be on extended leave. IPC acts as an educational liaison to ensure compliance with ACGME standards.

Internal Medicine Program: Residents’ Files & Resident Database Management

• Manages the residency database for the internal medicine residency program
• Disseminates and monitors the completion of evaluations (rotations, self, peer)
• Monitors the logging of residents’ duty hours
• Manages the residents’ files for compliance
• Assists with the completion of residency verification forms

Residency Management Database System (All Programs)

• Provides training and support for database system to all program administration, residents, and fellows, as needed
• Ensures each program’s data has been inputted correctly and in a timely manner
• Manages and generates reports, such as rotation schedules, duty hour reports, evaluation compliance, and billing reports, for department and GMEC meetings
• Monitors compliance and licensing requirements for all residents
• Assists in the completion of reports

GME Administrative Support

• Assists programs as a floating coordinator, as needed
• Assists with onboarding and orientation for all new residents and fellows
• Assists with recruitment, graduation, and special events
• Assists with the reporting of information to internal and external groups

Performs other related duties as assigned.