Institutional Giving Manager

North Bay Children; Novato (CA); On-site; USD 80,000 - 110,000; Full time

Job summary

North Bay Children is seeking an Institutional Giving Manager to secure and steward foundation and public grant funding. The role focuses on building a renewable institutional revenue pipeline, with a $700K–$1M annual target and cross-functional collaboration across program, finance, and communications.

The incumbent will lead strategy, proposal development, and steward multi-year funding while ensuring compliance and timely reporting. AAA degree+ and 3+ years in grant fundraising are required.

Qualifications

• AA Degree or Higher Required.
• 3+ years of experience in foundation and/or public grant fundraising.
• Demonstrated track record securing $500K+ annually in institutional funding.
• Strong grant writing, budgeting, and editing skills.
• Experience managing multiple deadlines and compliance-heavy environments.
• Excellent organizational and project management skills.
• Ability to collaborate effectively across departments.
• Proficiency with CRM systems and grant tracking tools.

Responsibilities

• Develop and execute an annual institutional giving strategy aligned with organizational priorities and revenue targets.
• Identify and pursue opportunities for multi-year commitments and general operating support.
• Lead preparation of LOIs, full grant proposals, renewals, and budgets; ensure timeliness and accuracy.
• Collaborate with Program and Finance to develop narratives and measurable outcomes.
• Maintain a forward-looking 12–24 month institutional pipeline and grant calendar.
• Coordinate stewardship communications and reporting to funders.

Skills

Grant writing

Budgeting

Editing

CRM systems

Grant tracking

Organization

Project management

Collaboration

Education

AA Degree or Higher

Tools

CRM

Job description

About this position

Position Overview

The Institutional Giving Manageris responsible forsecuring and stewarding foundation and public grant funding that supports program sustainability, strategic growth, and long-term financial stability. This role focuses on building apredictable, renewable institutional revenue pipelinethrough disciplined calendar management, high-quality proposal development, rigorous compliance, and strong cross-functional collaboration.

This position plays a critical role in generating$700,000–$1M in annual institutional revenue, with an emphasis on multi-year funding and responsible grant management.

Primary Responsibilities

1. Institutional Funding Strategy & Pipeline Development

• Develop and execute an annual institutional giving strategy aligned with organizational priorities and revenue targets.
• Build and manage a balanced portfolio
• Private foundations
• Corporate foundations
• Local, state, and federal grants
• Identifyand pursue opportunities for:
• Multi-year commitments
• General operating support
• Maintain a forward-looking 12–24 monthinstitutional pipeline.

2. Proposal Development & Submission

• Lead preparation of:
• Letters of Inquiry (LOIs)
• Full grant proposals
• Renewal requests
• Required attachments and budgets
• Collaborate with Program and Finance to developaccuratenarratives, measurable outcomes, and fully costed budgets.
• Ensure proposals reflect true program and organizational costs, including allowable indirect rates.
• Submit proposalsin accordance withall guidelines and deadlines.
• Maintain a comprehensive institutionalgrantscalendar.
• Track all deadlines for submissions, renewals, and reporting.
• Ensuretimelyandaccuratesubmission of:
• Interim and final reports
• Monitor grant agreements to ensure compliance with all funding requirements.
• Maintainaccurategrant documentation within the CRM and internal tracking systems.

4. Cross-Functional Collaboration

• Work closely with:
• Program leadership to gather data, impact stories, and evaluation metrics.
• Finance toreconcile budgets, track expenditures, and prepare financial reports.
• Marketing & Communications to ensure consistent messaging and strong storytelling.
• Major Gifts staff when managing family foundations or relationship-based institutional funders.
• Events Managerto collaborate and support major fundraising events.
• Support leadership preparation for funder meetings and presentations.

5. Funder Stewardship & Relationship Support

• Coordinate stewardship communications and reporting to institutional funders.
• Prepare briefing materials for leadership engagement.
• Track renewal cycles and proactively position the organization for continued funding.
• Maintain strong professional relationships with program officers whenappropriate.

Performance Expectations

The Institutional Giving Manager will:

• Generate and manage a portfolio totaling$700K–$1M annuallyin institutional revenue.
• Maintain 95%+ on-time reporting compliance.
• Secure a minimum of 1–2 new institutional funders annually.
• Increase multi-year commitments and renewable funding streams.
• Maintainaccurategrant tracking and documentation systems.

Qualifications

Required

• AA Degree or Higher Required.
• 3+ years of experience in foundation and/or public grant fundraising.
• Demonstratedtrack recordsecuring $500K+ annually in institutional funding.
• Strong grant writing, budgeting, and editing skills.
• Experience managing multiple deadlines and compliance-heavy environments.
• Excellent organizational and project management skills.
• Ability to collaborate effectively across departments.
• Proficiencywith CRM systems and grant tracking tools.

Preferred

• Experience in California nonprofit or public funding environments.
• Familiarity with state and federal reimbursement models.
• Experience securing multi-year and capacity-building grants.
• Knowledge of early childhood education, social services, or community-based programming.

Core Competencies

• Strategic thinker with strong execution discipline
• Detail-oriented and deadline-driven
• Financially literate and budget-savvy
• Clear and persuasive writer
• Strong internal communicator
• Ethical, organized, andhighly

Physical Requirements

• Consistently bend,lift upto 25 pounds.
• Use of equipment such Printers, Scanners, Computers etc.
• Frequent occasional stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 25 pounds.
• Occasionally to rarely twist/bend/stoop/squat/knee and never crawl.

Human Resources

• Employee Rights (see Employee Handbook).
• Tuberculosis test & document as specified in section 101216(g).
• Criminal Record Clerance and/or criminalrecordsexemption (DOJ, CACI & FBI).
• Valid Driver’s License (if transporting children).
• Child Abuse Managed Reporter Training (online).
• Employee Rights (Lic 9052).
• Proof of Immunizations for MMR, Tdap & Flu.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The work environment is a professional office environment with moderate noise levels (examples: computers and printers, light traffic)

Salary Information