Institutional Giving Coordinator

City Parks Foundation; New York (NY); On-site; USD 50,000 - 55,000; Full time

Job summary

A leading nonprofit organization in New York City seeks an Institutional Giving Coordinator to support fundraising efforts. The role involves managing grant portfolios, coordinating communications campaigns, and collaborating across departments. Ideal candidates will have a Bachelor’s degree, strong writing and research skills, and a passion for community building. This position offers a competitive salary and the opportunity to contribute to vibrant urban life through parks and community programs.

Qualifications

• 1-2 years of experience in institutional giving and/or grant writing at a nonprofit.
• Experience with grant writing related to parks, performing arts, or community organizing.

Responsibilities

• Identify and research funding opportunities aligned with the mission.
• Collaborate to prepare narratives and financial information for grant applications.
• Serve as project manager for specific grant-funded projects.

Skills

Writing

Research

Collaboration

Attention to Detail

Education

Bachelor’s degree

Tools

Salesforce

Google Suite

Foundation Directory Online

Job description

POSITION SUMMARY

The Institutional Giving Coordinator will join a 13-person fundraising team raising approximately $15 million annually from individual donors, foundations, institutions, corporate sponsors, and government sources to support our free programs in New York City parks. Reporting to the Director of Institutional Giving and supporting the Manager of Institutional Giving, the Coordinator will help maintain and grow a portfolio of approximately $3.5 million in grants from private foundations, corporate foundations, and government agencies.

The Coordinator will also serve as a project manager on a special grant-funded project through mid-2026. The role will have a key responsibility coordinating the development of a communications campaign aimed at raising awareness of City Parks Foundation’s community building programs, including Partnerships for Parks and the NYC Green Fund.

COMPENSATION: $50,000 - $55,000 per year

RESPONSIBILITIES

1. Identify and research funding opportunities that align with City Parks Foundation’s mission and initiatives, such as RFPs, corporate philanthropic programs, and foundations.
2. Collaborate with fundraising, programmatic, and finance staff to prepare persuasive narratives and financial information for grant applications and reports.
3. Use Salesforce database to track the grant portfolio, including deadlines, cultivation, stewardship, and research activities.
4. Support monitoring and tracking of grant deliverables and contract requirements, such as recognition and insurance compliance.
5. Serve as project manager for specific grant-funded projects, working alongside senior management to ensure timelines and deliverables are met.
6. Prepare and submit timely acknowledgment letters for received gifts.
7. Coordinate the cultivation and stewardship process for the grant portfolio, including scheduling, preparing meeting materials, conducting research, attending information sessions, and other tasks.
8. Ensure accurate documentation and filing of materials related to grants, awards, and funders.
9. Participate in fundraising events as needed.
10. Perform additional fundraising work as required.

QUALIFICATIONS

1. Bachelor’s degree and 1-2 years of experience in institutional giving and/or grant writing at a nonprofit are required. If not met, explain your qualifications in your cover letter.
2. Experience with grant writing related to parks, performing arts, education, sports, environment, or community organizing is a plus.
3. Proven ability to prioritize and work effectively under deadlines.
4. Exceptional writing, editing, and research skills.
5. Meticulous attention to detail, thoroughness, and focus in a fast-paced environment.
6. Ability to understand budgets.
7. Ability to work collaboratively across departments.
8. Salesforce experience, familiarity with Google Suite, and online prospecting tools like Foundation Directory Online are strongly preferred.
9. Passion for parks, arts, culture, sports, environmental education, or community building is desirable.

ABOUT CITY PARKS FOUNDATION

City Parks Foundation (CPF) is dedicated to transforming New York City parks into vibrant centers of urban life through arts, environmental education, sports, and community programs for all residents. Our ethos is simple: thriving parks mean thriving communities.

Our community engagement includes Partnerships for Parks, a public-private program supporting community leaders advocating for neighborhood parks, and the NYC Green Fund, which regrants for parks and open space nonprofits and grassroots organizations.

We produce SummerStage, NYC’s iconic free outdoor performing arts festival, and operate the Swedish Cottage Marionette Theatre and PuppetMobile, providing cultural programming citywide.

We connect youth to nature through experiential learning in parks, offering educational activities in forests, coastal areas, and gardens.

Our programs also include free sports and fitness activities, providing access to quality instruction and equipment, with year-round training and scholarships.

Applicants must be authorized to work in the United States. City Parks Foundation does not sponsor visas.