Institutional Giving Coordinator

City Parks Foundation; New York (NY); On-site; USD 50,000 - 55,000; Full time

Job summary

A leading organization in New York City seeks an Institutional Giving Coordinator to support fundraising efforts. The role involves managing grants, coordinating projects, and developing communication campaigns to enhance community engagement. Ideal candidates will have a background in grant writing and a passion for community building.

Qualifications

• 1-2 years experience in institutional giving and/or grant writing required.
• Experience with grant writing for parks or community organizing is a plus.

Responsibilities

• Identify funding opportunities aligning with City Parks Foundation’s mission.
• Prepare persuasive narratives and financial information for grant applications.
• Coordinate grant deliverables and project timelines.

Skills

Writing

Research

Attention to Detail

Prioritization

Education

Bachelor's degree

Tools

Salesforce

Google Suite

Foundation Directory Online

Job description

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Position Summary

The Institutional Giving Coordinator will join a 13 person fundraising team raising approximately $15 million annually from individual donors, foundations and institutions, corporate sponsors, and government to support our free programs in New York City parks. Reporting to the Director of Institutional Giving and supporting the Manager of Institutional Giving, the Coordinator will help maintain and grow a portfolio of approximately $3.5 million in grants from private foundations, corporate foundations, and government agencies.

The Coordinator will also serve as a project manager on a special grant-funded project through mid-2026. The role will have a key responsibility coordinating the development of a communications campaign intended to raise awareness of City Parks Foundation’s community building programs, including Partnerships for Parks and the NYC Green Fund.

Compensation: $50 - $55,000 per year

Responsibilities

1. Identify and research funding opportunities that align with City Parks Foundation’s mission and initiatives, such as RFPs, corporate philanthropic programs, and foundations
2. Work with fundraising, programmatic, and finance staff to prepare persuasive narrative and financial information for use in grant applications and reports
3. Use Salesforce database to track portfolio of grants, including a calendar of deadlines, cultivation, stewardship, and research activities
4. Support monitoring and tracking grant deliverables and contract requirements, such as recognition and insurance requirements
5. Serve as project manager for specific grant-funded projects, working alongside senior management, to ensure timelines are met and deliverables are completed
6. Prepare and submit timely acknowledgment letters for received gifts
7. Coordinate the cultivation and stewardship process for grant portfolio, including scheduling, providing meeting materials, preparing research, attending information sessions, and other tasks as needed
8. Ensure accurate documentation and filing of materials related to grants, awards, and funders
9. Participate in fundraising events as needed
10. Additional fundraising work as needed

Qualifications

• Bachelor’s degree and a minimum of 1-2 years experience working in institutional giving and/or grant writing at a nonprofit required. If you do not meet this requirement, explain why you believe you are qualified for the position in your cover letter
• Experience with grant writing for parks, performing arts, education, sports, environment, or community organizing is a plus
• Proven ability to prioritize and work effectively under deadlines
• Exceptional writing, editing, and research skills
• Meticulous attention to detail and process, thoroughness, and focus while managing a high pressure, fast paced environment
• Ability to understand budgets
• Ability to work collegially across departments and across the organization
• Salesforce experience and familiarity with Google Suite applications are strongly preferred as well as online prospecting tools such as Foundation Directory Online
• Ideally passionate about parks, performing arts, culture, sports, environmental education, and/or community building

About City Parks Foundation

At City Parks Foundation (CPF), we are dedicated to invigorating and transforming New York City parks into dynamic, vibrant centers of urban life through arts, environmental education, sports, and community building programs for all New Yorkers. Our ethos is simple: we believe thriving parks mean thriving communities.

Community engagement includes Partnerships for Parks, a public-private program of City Parks Foundation and NYC Parks, which supports and champions a growing network of community leaders who care and advocate for the transformation of our neighborhood parks and the Parks and Open Space Partners-NYC coalition of conservancies and alliances. We also administer the NYC Green Fund, a regranting program for parks and open space nonprofits and grassroots organizations.

We produce SummerStage, the iconic free, outdoor performing arts festival in NYC, presenting world-class artists from across the globe and our own neighborhoods on our mainstage in Central Park and in local parks in all five boroughs, and our Swedish Cottage Marionette Theatre and roving PuppetMobile present marionette puppet theater throughout New York City.

We connect youngsters to nature in the urban environment through progressive, experiential teaching. Using parks as classrooms, we provide learning experiences and hands-on activities in urban forests, coastal areas, and gardens.

Free golf, tennis, track & field, soccer, and fitness programs bring high-quality instruction and equipment into areas where few organized athletic opportunities exist. We offer leveled training, year-round scholarship coaching, and special pro events.

Applicants must be authorized to work in the United States. City Parks Foundation does not offer visa sponsorship.