Institutional Effectiveness and Accreditation Administrative Assistant (Part-time)

Gordon State College; Barnesville (GA); On-site; USD 23,000 - 32,000; Part time

Job summary

Gordon State College seeks an Institutional Effectiveness and Accreditation Administrative Assistant (Part-time) to support the Office of Institutional Effectiveness and Accreditation. The role handles administrative tasks, records management, reporting, accreditation, assessment, and compliance activities with attention to detail.

The position manages deadlines, collects and organizes information for accreditation, coordinates visits, and assists with meeting materials and calendars.

Qualifications

• Knowledge of modern office practices and administrative procedures.
• Knowledge of records management, data collection, and reporting practices.
• Working knowledge of institutional effectiveness, assessment, accreditation, or compliance documentation processes.
• Knowledge of electronic records systems and database applications.
• Knowledge of Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Skill in managing multiple priorities and completing assigned work independently within established guidelines.
• Skill in communicating professionally with faculty, staff, administrators, and external stakeholders.
• Skill in handling confidential and sensitive information with discretion.

Responsibilities

• Institutional Effectiveness, Assessment, and Accreditation Support 70%: maintain accreditation, assessment, and institutional effectiveness records; compile and organize evidence for reviews; track reporting deadlines; review materials for completeness; follow up with departments on missing documentation; maintain records and databases; use WEAVE for reporting; collect credentialing materials; prepare routine reports for accreditation.
• Administrative and Office Support 30%: provide admin support to leadership; schedule meetings; prepare agendas and minutes; respond to inquiries; maintain records and resources; update departmental webpages; perform related duties.

Skills

Office administration

Records management

Data reporting

Communication

Confidentiality

Education

Associates degree

Tools

WEAVE system

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Title: Institutional Effectiveness and Accreditation Administrative Assistant (Part-time) Location: Gordon State College Regular/Temporary: Regular Full/Part Time: Part-Time Job ID: 302856

About Us

Founded in 1852, GSC is a member of the University System of Georgia. The college has a distinctive legacy of excellent scholarship and service. GSC offers nearly 30 degrees, which includes multiple associate and baccalaureate pathways for students. With an enrollment of over 3,100 students, GSC offers an intimate academic setting with state-of-the-art classrooms and laboratories. In this setting, students receive individualized attention that only a small college with dedicated faculty and staff can provide.

Job Summary

This position provides specialized administrative and operational support to the Office of Institutional Effectiveness and Accreditation. Performs a variety of administrative, records-management, reporting, accreditation, assessment, and compliance-support functions requiring knowledge of institutional processes and attention to detail. The position independently manages assigned administrative processes, maintains specialized institutional records and documentation, tracks deadlines and required submissions, and works with faculty and staff across the college to obtain and organize information needed for institutional reporting and accreditation activities.

Responsibilities

Institutional Effectiveness, Assessment, and Accreditation Support 70%

• Maintains accreditation, assessment, and institutional effectiveness records and documentation.
• Compiles and organizes evidence for accreditation reviews and institutional reporting.
• Tracks reporting deadlines and assists with monitoring compliance requirements.
• Reviews submitted materials for completeness, accuracy, and consistency with established requirements.
• Follows up with departments regarding missing or incomplete documentation.
• Maintains assessment plans, reports, improvement documentation, and related records.
• Maintains electronic repositories and databases used for accreditation and assessment reporting.
• Utilizes the institution¿s assessment and effectiveness management system (WEAVE) to support institutional effectiveness, assessment, and accreditation activities.
• Maintains faculty qualification records and supporting documentation for accreditation reviews and institutional reviews.
• Collects, tracks, and archives credentialing materials, transcripts, licensure records, professional experience documentation, and other faculty qualification materials.
• Prepares routine reports, spreadsheets, summaries, and documentation for accreditation and institutional reporting.
• Assists with planning and coordinating accreditation visits, meetings, workshops, and related activities.

Administrative and Office Support 30%

• Provides administrative support to the Institutional Effectiveness and Accreditation leadership team.
• Schedules meetings and maintains calendars.
• Prepares agendas, meeting materials, correspondence, and minutes.
• Responds to inquiries and provides information regarding established office procedures.
• Maintains office records and electronic resources.
• Assists with updating departmental webpages and electronic resources.
• Performs other related administrative duties.

Required Qualifications

Associates degree.

Two years of experience in a similar position.

Knowledge, Skills, & Abilities

• Knowledge of modern office practices and administrative procedures.
• Knowledge of records management, data collection, and reporting practices.
• Working knowledge of institutional effectiveness, assessment, accreditation, or compliance documentation processes.
• Knowledge of electronic records systems and database applications.
• Knowledge of Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Skill in managing multiple priorities and completing assigned work independently within established guidelines.
• Skill in communicating professionally with faculty, staff, administrators, and external stakeholders.
• Skill in handling confidential and sensitive information with discretion.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Commitment to Excellence: Prioritize high standards in all endeavors, striving for distinction in education, research, and community engagement.

Student Success: Focus on enhancing regional workforce by effectively preparing students for successful careers, thereby ensuring a substantial return on their educational investment.

Innovation and Creativity: Encourage creative thinking and innovative solutions, driving progress and adapting to the evolving needs of our society and the wider world.

Belonging: Embrace and celebrate multiple perspectives, fostering an environment that enriches learning and promotes respect and understanding.

Equal Employment Opportunity

Gordon State College is an equal employment, equal access, and equal educational opportunity. It is the policy of Gordon State College to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).

For questions or more detailed information regarding this policy, please email the Gordon State College Office of Human Resources at [e-mail]. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Other Information

This is a part time, non-benefited position working up to 19 hours per week.

Hourly rate: $20.00/hour

Background Check

Employment offer is contingent upon completing a background investigation including a criminal background check demonstrating your employment eligibility with Gordon State College, as determined by Gordon State College in its sole discretion, confirmation of the credentials and employment history reflected in your application material and, if applicable, a satisfactory credit check. Applicants may also be subject to a pre-employment drug test.