Institutional Advancement- University Assistant (UA)

The Chronicle Of Higher Education, Inc.; New Britain (CT); On-site; USD 24,879,456 - 31,304,582; Part time

Job summary

The Chronicle of Higher Education, Inc. is seeking a part-time University Assistant in New Britain, CT to provide administrative and project support for Institutional Advancement initiatives.

The role requires 15–19 hours per week and pays $23.00 per hour, with duties spanning donor relations, data management, and event preparation. The ideal candidate will be highly organized, possess strong Excel and presentation skills, and maintain confidentiality while supporting multiple advancement

Qualifications

• High school diploma required; associate's or bachelor's degree preferred.

Responsibilities

• Assist with special projects and assignments that support fundraising, alumni engagement, donor stewardship, and advancement operations.
• Provide administrative support for Advancement Services and related Institutional Advancement functions.
• Prepare, organize, and proof correspondence, reports, spreadsheets, mailing lists, and other documents.
• Assist with data entry, data cleanup, record updates, and quality assurance within advancement databases and related systems.
• Reconcile and verify numerical data across reports, spreadsheets, and databases to ensure accuracy and consistency.
• Support gift processing activities by preparing documentation and assisting with record verification.
• Assist with donor acknowledgments, stewardship mailings, event preparation, and other advancement communications.
• Compile reports and perform basic data analysis using Microsoft Excel.
• Assist with filing, scanning, document management, and records organization.
• Support special events by preparing materials, assembling packets, and assisting with logistical needs.
• Perform other duties and special assignments as requested to support the goals of Institutional Advancement.

Skills

Numerical data handling

Oral and written communication

Organizational skills

Multitasking

Confidentiality

Customer service

Teamwork

Attention to detail

Independent and collaborative work

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Word

Excel

Outlook

PowerPoint

Teams

Job description

University Assistant – Institutional Advancement

Department: Institutional Advancement

Position Type: University Assistant (Part-Time)

Hours: 15–19 hours per week

Compensation: $23.00 per hour

Position Summary

The Office of Institutional Advancement seeks a highly organized, detail-oriented University Assistant to provide administrative and project support for a variety of advancement initiatives. The position assists with special and time-sensitive projects while supporting the daily operations of Advancement Services, donor relations, fundraising, alumni engagement, and data management. The successful candidate will be able to work independently, manage multiple priorities, and maintain a high degree of accuracy and confidentiality.

Essential Duties and Responsibilities

• Assist with special projects and assignments that support fundraising, alumni engagement, donor stewardship, and advancement operations.
• Provide administrative support for Advancement Services and related Institutional Advancement functions.
• Prepare, organize, and proof correspondence, reports, spreadsheets, mailing lists, and other documents.
• Assist with data entry, data cleanup, record updates, and quality assurance within advancement databases and related systems.
• Reconcile and verify numerical data across reports, spreadsheets, and databases to ensure accuracy and consistency.
• Support gift processing activities by preparing documentation and assisting with record verification.
• Assist with donor acknowledgments, stewardship mailings, event preparation, and other advancement communications.
• Compile reports and perform basic data analysis using Microsoft Excel.
• Assist with filing, scanning, document management, and records organization.
• Support special events by preparing materials, assembling packets, and assisting with logistical needs.
• Perform other duties and special assignments as requested to support the goals of Institutional Advancement.

Required Qualifications

• High school diploma required; associate's or bachelor's degree preferred.
• Demonstrated proficiency in Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams.
• Strong ability to work accurately with numerical data, including reconciling reports, identifying discrepancies, and maintaining data integrity.
• Excellent oral and written communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple projects and meet deadlines in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Strong customer service and interpersonal skills.
• Ability to work both independently and collaboratively as part of a team.

Preferred Qualifications

• Experience working in higher education, nonprofit organizations, fundraising, or administrative support.
• Experience working with constituent relationship management (CRM) or donor database systems (such as Slate or similar platforms).
• Experience preparing reports and working with spreadsheets containing large datasets.

Working Conditions

This is a part-time University Assistant position requiring 15–19 hours per week. Work is performed primarily in an office environment. Some flexibility in scheduling is available based on departmental needs.