Institute Administrative & Events Coordinator

University of Georgia; Athens (GA); On-site; USD 40,000 - 55,000; Full time

Job summary

University of Georgia’s Institute of Plant Breeding, Genetics & Genomics (IPBGG) invites applications for the Institute Assistant II. The role provides administrative and operational support to the IPBGG Administrative Manager, faculty, students, and programs.

It includes processing financial documents, coordinating events, and supporting graduate admissions and recruitment. The position emphasizes meticulous record-keeping, effective communication, and the ability to manage multiple priorities

Qualifications

• High school diploma or equivalent with 2 years related experience.
• Provide administrative and transactional support for IPBGG operations.
• Coordinate events, manage records, and assist graduate program activities.
• Support admissions, travel, and communications for IPBGG.

Responsibilities

• Provide administrative and transactional support to the IPBGG Administrative Manager, faculty, staff, and students, including processing purchase orders, payments, reimbursements, travel authorities, expense reports, and other financial transactions.
• Process and track purchasing and financial documentation in accordance with UGA and College policies and established budgetary guidelines.
• Create and track purchase orders for events, conferences, promotional materials, supplies, and other IPBGG needs.
• Assist faculty, staff, and students with travel and expense processes and provide guidance on applicable UGA policies and procedures.
• Maintain accurate administrative, financial, program, and event records to create reports for the IPBGG Administrative Manager and Director as needed.
• Coordinate administrative requests and communications with UGA offices, vendors, faculty, staff, and other internal and external stakeholders.
• Schedule meetings, maintain calendars, prepare meeting materials, record minutes, and provide follow-up on administrative action items.
• Assist with special projects and other administrative functions that support the day-to-day operations of IPBGG.

Skills

Attention to detail

Organization

Communication

Follow-through

Multiple priorities

Willingness to learn

Education

High school diploma or equivalent

Job description

University of Georgia’s Institute of Plant Breeding, Genetics & Genomics (IPBGG) invites applications for the Institute Assistant II. The role provides administrative and operational support to the IPBGG Administrative Manager, faculty, students, and programs.

It includes processing financial documents, coordinating events, and supporting graduate admissions and recruitment. The position emphasizes meticulous record-keeping, effective communication, and the ability to manage multiple priorities