Installed Sales Admin & Billing Specialist

Kempsville Building; Chesapeake (VA); Hybrid; USD 40,000 - 54,000; Full time

Benefits offered by this job

Health, Dental, Vision insurance

Short and Long-Term Disability

Company-paid life insurance and AD&D

Company-match 401(k)

Paid vacation and holidays

Room for growth

Military encouraged to apply

Job summary

Kempsville Building Materials is seeking an Administrative Assistant to support the Installed Sales team with billing and financial management of installed jobs. The role emphasizes timely material deliveries, paperwork workflow, and maintaining records, with interactions across field supervisors and subcontractors.

Ideal candidates have bookkeeping or billing experience, strong attention to detail, and proficiency in Microsoft Office.

Qualifications

• Experience with bookkeeping or billing is helpful.
• Attention to detail and accuracy are a must.
• Ability to prioritize responsibilities to meet deadlines.
• Self-starter with proactive work style.
• Effective communication skills.
• Experience with Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Provide sales and administrative support to the Installed Sales team.
• Maintain the Installed Sales schedule ensuring timely material deliveries and update Field Supervisors on job status.
• Manage paperwork flow using Workflow and perform billing tasks.
• Invoice materials, maintain information databases, and create service requests in the POS system.
• Verify insurances, monitor expirations, process pay requests, and send compliance paperwork to sub-contractors.
• Prepare monthly reports and support subcontractors setup.

Skills

Billing

Administrative support

Communication

Microsoft Office

Attention to detail

Self-starter

Problem solving

Tools

Workflow

POS system

Job description

Kempsville Building Materials is seeking an Administrative Assistant to support the Installed Sales team with billing and financial management of installed jobs. The role emphasizes timely material deliveries, paperwork workflow, and maintaining records, with interactions across field supervisors and subcontractors.

Ideal candidates have bookkeeping or billing experience, strong attention to detail, and proficiency in Microsoft Office.