Installation / Training Administrator

Gaumard Scientific; Miami (FL); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Competitive pay

Paid Time Off (PTO)

11 Paid Holidays

401k with company match

Job summary

Gaumard Scientific in Miami seeks an Installation/Training Administrator to support the Installation/Training team with scheduling, reporting, and customer follow-up. You will create installation/training calls, notify customers of visits, and help enforce SOPs for SAP, scheduling, and reports.

The role requires strong communication, organizational skills, and the ability to manage multiple projects in a fast-paced environment. Fluency in English is required with Spanish a plus.

Qualifications

• Associate’s degree in business administration or related field is highly preferred.
• Minimum 3 years’ experience in a technical/customer support role or related experience is acceptable.
• Exceptional communication and interpersonal skills are essential for this role.
• Strong organizational skills and attention to detail are required.
• Ability to manage deadlines and people effectively in a fast-paced environment.
• Ability to interact calmly with the public and internal teams.
• Proficient in MS Word, Excel, PowerPoint, and Outlook.
• Must prioritize tasks and handle multiple projects simultaneously.
• Demonstrate urgency and strong time management in follow-through with customers and staff.
• Fluency in English (spoken and written); Spanish or another language is a plus.
• Ability to work independently without supervision.

Responsibilities

• Creates Installation/Training calls for customer visits.
• Performs follow-ups with customers after installations/trainings.
• Develops weekly Installation/Training assignments lists.
• Assists manager in enforcing SOPs for SAP, Scheduling and Reports.
• Assists manager in training Installation/Training staff in SAP, Scheduling and Reports.
• Communicates customer feedback and issues to the manager.
• Compiles weekly and monthly reports for Management.
• Compiles future Installation/Training schedules and strategies with the Installation/Training Manager.
• Notifies customers of installation/training visits.
• Performs other duties as assigned.

Skills

Communication

Interpersonal skills

Organizational skills

Attention to detail

Time management

Deadline management

Customer service

Prioritization

Multitasking

Independent work

English fluency

Education

Associate’s degree in business administration or related field

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

The Installation/Training Administrator (ITA) provides administrative support to the Installation/Training team and collaborates with the Simulator Installation/Training Manager on various tasks. As an integral part of the Installation/Training Team, this role is dedicated to supporting the teams’ day-to-day operations. This position uses their product and company knowledge to guide current Installation/Training Specialists on their installation and training visits. This role’s responsibility also includes the assurance of customer satisfaction meeting up to company standards after service request/visits.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISION RECEIVED AND EXERCISED:

Directly reports to and is supervised by the Simulator Installation/Training Manager. Does not supervise any other position(s).

DUTIES AND RESPONSIBILITIES:

• Creates Installation/Training calls for customer visits.
• Performs follow-ups with customer after an installation/training.
• Develops weekly Installation/Training assignments lists.
• Assists manager in the enforcement of SOPs for SAP, Scheduling and Reports.
• Assists manager in the training of Installation/Training staff in SAP, Scheduling and Reports.
• Communicates to the manager all customer feedback and concerns or issues needing attention.
• Compiles weekly and monthly reports for Management.
• Compiles future Installation/Training schedules and strategies with the Installation/Training Manager.
• Notifies customers of installation/training visits.
• Performs other duties as assigned.

QUALIFICATIONS/REQUIREMENTS:

• Associate’s degree in business administration or related field highly preferred.
• Minimum 3 years’ experience in a technical/customer support role or related experience is acceptable.
• Exceptional communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to manage deadlines and people effectively within a fast-paced environment.
• Ability to deal effectively and calmly with the public, as well as other Company departments and staff.
• Advanced PC skills in programs such as MS Word, Excel, Power Point and Outlook.
• Must have the ability to prioritize tasks and be able to work on multiple projects simultaneously.
• Demonstrate a sense of urgency and strong time management skills (follow through with customers and staff)
• Must be fluent in English (spoken and written) fluency in Spanish or additional language is preferred.
• Ability to work independently without supervision.

PHYSICAL/MENTAL REQUIREMENTS:

• Ability to express and exchange ideas and information in both written and verbal formats to convey detailed instructions with accuracy.
• Ability to communicate (read and write) effectively in a business environment.
• Ability to follow procedures and instructions.
• Ability to sit at a desk for long periods to assemble documentation and record data.
• Ability to walk the facilities to collect necessary data, parts, or tools.
• Ability to lift, pull, push, and carry objects and supplies (up to 75lbs).
• While performing the duties of this job, the employee is regularly required to sit and use his/her fingers.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Ability to exercise independent judgment in determining how to conduct assigned tasks.
• Should possess excellent eye-to-hand coordination and manual dexterity.
• The employee is interchangeably required to sit, stand, and walk.

BENEFITS:

• Competitive Pay / Salary commensurate with experience.
• Paid Time Off (PTO).
• 11 Paid Holidays.
• 401k Retirement plan with 100% employer match up to 5% of employee's contribution.

Hours: Monday to Friday 8:00 AM to 4:30 PM. Must be willing and able to work some Saturdays or stay beyond scheduled hours if needed.

The above job description supersedes all previous descriptions. This job description is intended to be a tool to describe the primary purpose of the job and the KEY duties and responsibilities. This description does not state or imply that the functions listed above are the only tasks to be performed by the employee occupying this position. Management has the right to add to or change the job responsibilities at any time.

Equal Employment Opportunity Statement: Gaumard Scientific is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Gaumard Scientific is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gaumard Scientific are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Gaumard Scientific will not tolerate discrimination or harassment based on any of these characteristics. Gaumard Scientific encourages applicants of all ages. Gaumard Scientific will provide reasonable accommodation to employees who have protected disabilities consistent with local law.