Installation Coordinator - Oklahoma City, OK

VetJobs; Oklahoma City (OK); On-site; USD 34,000 - 44,000; Full time

Job summary

Johnson Controls in Oklahoma City is seeking an Operations Coordinator to manage installation scheduling and coordination from initial contact to project closeout. You will work with internal departments to arrange installations, contact customers within 48 hours of a booking, and ensure site readiness and timely delivery of materials.

The role requires at least 1 year of customer service experience, strong organizational and communication skills, and a High School/GED.

Qualifications

• High School/GED or equivalent.
• At least 1 year of customer service experience.
• Strong organizational skills.
• Ability to communicate in a professional business manner.

Responsibilities

• Coordinate and schedule all installations from first contact to contract close.
• Make initial contact with customers within 48 hours of booking.
• Ensure installation site readiness (construction progress, lift availability, network, on-site personnel).
• Schedule technicians and subcontractors using scheduling software for on-time completion.
• Create job packets with installation details and forms for installers.
• Track on-time delivery of materials and update Installation Portal.
• Facilitate closeout of installations with necessary paperwork and cross-department communication.

Skills

Customer service

Organizational skills

Communication

Microsoft Office

Education

High School/GED

Tools

Outlook

Excel

Job description

ATTENTION MILITARY AFFILIATED JOB SEEKERS Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. Unless specifically stated otherwise, this role is 'On-Site' at the location detailed in the job post.

Company Overview:

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.

For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

What You Will Do:

• Work closely with our other internal departments to organize and schedule all installations from first customer contact to the closing out of the contract.
• Make initial contact with each customer within 48 hours of job booking.
• Communicate with internal and external customers to ensure installation site readiness i.e. construction progress, lift availability, network connectivity, proper personnel on-site, etc.
• Coordinate and schedule JCI technicians and subcontracted vendors using proprietary scheduling software to ensure on-time installation completion for each installation job. This includes initial installation meetings and each return trip thereafter.
• Create job packets with all pertinent installation job details and required forms and provide to Installers prior to job start.
• Track and verify on-time delivery off all materials needed to complete installations.
• Update all pertinent information in our Installation Portal so that all stakeholders are informed of installation progress from the time of booking to completion.
• Facilitate the timely closeout of each installation job by processing all necessary paperwork and maintaining clear communication with multiple internal departments, either directly or through follow-ups.

Other Tasks As Needed By The Business:

Act as backup for the Material Handler when needed. This will require the use of Personal Protective Equipment, including but not limited to the use of safety boots, gloves and eye protection as needed. Coordinate activity and retain documentation related to Environmental Health and Safety (EHS) for the branch office. Key payroll weekly. Assist with other administrative tasks as directed by supervisor.

How You Will Do It:

• Communicate effectively with both internal and external customers through telephone, email, or internal systems.
• Collaborate with local Sales and Strategic Account teams to address any installation concerns.
• Partner with installers, sub-contractors, install managers, and material handlers to achieve shared objectives.

Minimum Education Required

High School/GED

Additional Qualifications/Responsibilities

What we look for:

• High School Degree or equivalent
• At least 1 year of customer service experience.
• Strong organizational skills.
• Ability to communicate in a professional business manner.

Preferred

• Knowledgeable in Microsoft Office applications (Especially Outlook and Excel).
• Excellent written and verbal communication skills.
• Ability to manage several tasks simultaneously.
• Ability to thrive in a fast-paced, dynamic environment while maintaining composure and focus.

HIRING HOURLY RANGE:

$24.32 - $32 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.)

City

Oklahoma City

State

Oklahoma

Job_Category

Operations

Job Code

Manufacturing Manufacturing

Affiliate Sponsor

Johnson Controls