Installation Administrator - Part Time

Henderson Products, Inc.; Huntley (IL); On-site; USD 20,664 - 34,440; Part time

Benefits offered by this job

Comprehensive suite of benefits

Competitive salary

Generous 401k match

Job summary

A leading manufacturing company in Huntley, IL is seeking a Part-Time Installation Administrator. This role involves supporting operations, invoicing, and customer service. The ideal candidate will have strong organizational skills, experience in office administration, and proficiency in Microsoft Office applications. Join a team that values career growth and a supportive work environment.

Qualifications

• 2 years general experience in office administration, sales, or customer service.
• Expectation for continuous learning on the job and externally.

Responsibilities

• Support day-to-day operations and processes.
• Ensure accurate invoicing of customers.
• Assist with Service and Warranty jobs.
• Manage accounts payable and vendor invoices.
• Provide customer service support.
• Coordinate delivery drivers' accommodations.

Skills

Problem analysis and resolution ability

Technological skills with Microsoft products

Organizational skills

Excellent interpersonal and communication skills

Follow-up skills

Education

High School Diploma

Associate's degree

Tools

Microsoft Excel

Microsoft Word

Job description

Overview

Join Henderson Products Inc., located in Huntley, IL. We are the North American leader in the design, manufacture and up fit of multi-purpose equipment for heavy-duty work trucks specializing in snow and ice control. This is a part-time position on days, working 20-25 hours per week.

Douglas Dynamics is North America’s premier manufacturer and up-fitter of work truck attachments and equipment. Our belief is that our employees and culture are just as important to the company as serving our customers. We offer a team-focused environment with opportunities for career growth and personal fulfillment.

How We Do It

Grow, Improve, and Engage is our focus to ensure we succeed by executing the right things. These are our Core Values and Winning Behaviors in the marketplace. Our Winning Behaviors are what each Douglas Dynamics employee does to support the company’s success.

• Be Customer & Results Driven
• Anticipate the Possibilities
• Collaborate & Care
• Communicate Responsibly
• Develop Self & Others
• Get Better Every Day

Responsibilities

HOW YOU WILL CONTRIBUTE: As a Part-Time Installation Administrator, you will support the USC’s operations, sales, service parts, and customer service. This is a key position to the location’s growth and profitability due to the high level of activity and contact with customers.

• Responsible for day-to-day processes to support the business, including support of accurate invoicing of customers for goods and services, closing job orders and inventory adjustments and transfers.
• Job analysis reporting on efficiency performance and on accurate inventory control
• Review the daily receiving audit for Receivables
• Assisting with Service and Warranty jobs by entering Manufacturing orders, creating shop orders, building BOMs, scheduling, invoicing and closing shop orders
• Manage accounts payable by approving invoices, entering invoices and reconciling credit card statements
• Answer incoming phone calls and assisting where possible. This includes supporting Customer Service with customer parts calls, entry of parts orders into operating system, TCM, and updating customers on parts order status.
• Issuance of vendor purchase orders requisitions and approval of vendor invoices
• General support of the operations and sales staff
• Coordinating delivery driver’s hotel rooms, expense reports, fuel tickets, car rentals and timecards
• Providing support to the outside sales teams as needed
• Support of Marketing in customer mailings relative to the location’s needs
• Support of Human Resource functions including new hires, terminations, and active employee paperwork processing
• Serve as backup for labor reporting and time off recordkeeping for installation technicians
• Customer satisfaction and dependable service

What We Offer You

• A fulfilling career with the ability to contribute to an industry leader
• A comprehensive suite of benefits
• Competitive salary commensurate with experience
• A generous 401k match

What This Role Needs

• Problem analysis and resolution ability
• Technological skills required with knowledge of the company’s operating software, as well as Microsoft products, including Excel and Word
• Organizational, detail, and follow-up skills
• Excellent interpersonal and communication skills, and a strong team player
• HS Diploma, with associates degree helpful
• 2 years general experience in office administration, sales, customer service, and/or related area
• Expectation for continuous learning, both on the job and externally

Equal Opportunity

As an Equal Opportunity Employer, Douglas Dynamics, LLC does not discriminate against qualified applicants in hiring based on race, color, sex, age, sexual orientation, gender identity, national origin, disability or any other characteristic protected by law.