Inspections Admin Assistant

Mercer Transportation Co.; Louisville (KY); Sur place; USD 15 000 - 20 000; Plein temps

Résumé du poste

Mercer Transportation Co. in Louisville, KY is seeking an Inspections Admin Assistant to support the Inspections Department with regulatory documentation and records management.

The role involves organizing inspection reports, preparing submissions to agencies, handling calls, and assisting with shipping, receiving and data-entry tasks related to fleet maintenance and compliance.

Qualifications

• High School Diploma or equivalent; additional admin or logistics education is a plus.
• Ability to answer phones and maintain accurate correspondence.
• Excellent verbal and written communication; convey information clearly.
• Excellent organizational skills; develop systems and processes.
• Attention to detail and accuracy.
• Ability to work independently and take direction.
• Proficient with office software including Microsoft Office Suite.

Responsabilités

• Organize inspection reports to meet regulatory requirements.
• Prepare and submit necessary documentation to regulatory agencies.
• Handle filing and records for the Inspections Department; assist senior staff.
• Receive and relay departmental calls and ensure follow-up to complete tasks.
• Assist with shipping/receiving and inventory documentation.
• Assist in data entry and fleet maintenance/compliance report generation.
• Work via telephone, computer and in person as needed.
• Perform other tasks as assigned by senior team members.

Connaissances

Phone handling

Communication

Organization

Attention to detail

Independent work

MS Office proficiency

Formation

High School Diploma

Outils

Microsoft Office Suite

Description du poste

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Inspections Admin Assistant

Louisville, KY, US

Salary: $17.00 Annually

Results Statement: I am accountable for producing the following results:

Providing the administrative tasks related to vehicle inspections, maintenance records, and compliance documentation. Supporting the Inspection Manager and the Inspections Department.

Essential Job Functions

• Organizing inspection reports, ensuring they meet regulatory requirements.
• Assist in preparing and submitting necessary documentation to regulatory agencies.
• Handles all work processing, filing and record-keeping for Inspections Department. Assists lead personnel in those activities as needed.
• Receives and relays calls for departmental assistance by employees, agents, drivers and others. Provides necessary follow up to make sure tasks are completed.
• Assists with shipping and receiving tasks including documenting shipments and checking inventory levels.
• Assists in basic data entry tasks and report generation related to fleet maintenance and
• compliance
• Works via telephone, computer and in person as needed.
• Performs other administrative tasks as assigned by senior team members.

Essential Skills and Experience

• High School Diploma (or GED/High School Equivalence Certificate); additional education or certifications in logistics or administration is a plus
• Ability to answer phones, maintain accurate correspondence and field/answer all routine and non-routine questions.
• Excellent verbal and written communication skills. Ability to convey information effectively and provide others with a clear understanding of information.
• Excellent organizational skills and the ability to develop systems and processes.
• Excellent attention to detail and accuracy.
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Use keyboard, mouse, 10-key calculator, and proficiency with office software and tools including Microsoft Office Suite.

Nonessential Skills and Experience

These are desirable, but not necessary, aspects of the job.

• Truck industry experience.

Essential Physical Requirements and Work Environment

• Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include: sitting, standing, or walking for extended periods of time; operating office equipment; and lifting up to 25 pounds.
• Visual Acuity; ability to see and hear within normal parameters, must use hands and fingers to use keyboard and mouse; operate equipment or controls; reach above shoulder heights, below the waist; or lift to file documents or store materials throughout the work day. Proper lifting techniques required.