Inspections Admin Assistant

Automatic Data Processing, Inc.; Louisville (KY); Sur place; USD 15 000 - 19 000; Plein temps

Résumé du poste

Automatic Data Processing, Inc. in Louisville, KY, is seeking an Inspections Admin Assistant to support vehicle inspections, maintenance records, and compliance documentation.

You will organize reports, prepare regulatory submissions, manage filing and data entry, handle calls, and assist with shipping, inventory, and general administrative tasks under the Inspection Manager.

Qualifications

• High School Diploma or GED; additional education or certifications in logistics or administration is a plus.
• Ability to answer phones, maintain accurate correspondence and field routine questions.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to develop systems and processes.
• Attention to detail and accuracy.
• Ability to work independently and follow directions.
• Proficient with office software including Microsoft Office Suite.

Responsabilités

• Organize inspection reports to meet regulatory requirements.
• Prepare and submit necessary documentation to regulatory agencies.
• Handle filing and record-keeping for the Inspections Department and assist senior staff.
• Receive and relay calls for departmental assistance and follow up to ensure tasks are completed.
• Assist with shipping and receiving tasks including documenting shipments and inventory checks.
• Assist in basic data entry and reporting for fleet maintenance and compliance.
• Work via telephone, computer, and in person as needed.
• Perform other administrative tasks as assigned by senior team members.

Formation

High School Diploma or GED

Outils

Microsoft Office

10-key calculator

Description du poste

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Inspections Admin Assistant

Louisville, KY, US

2 days ago Requisition ID: 1018

Salary: $17.00 Annually

Results Statement: I am accountable for producing the following results:

Providing the administrative tasks related to vehicle inspections, maintenance records, and compliance documentation. Supporting the Inspection Manager and the Inspections Department.

Essential Job Functions

• Organizing inspection reports, ensuring they meet regulatory requirements.
• Assist in preparing and submitting necessary documentation to regulatory agencies.
• Handles all work processing, filing and record-keeping for Inspections Department. Assists lead personnel in those activities as needed.
• Receives and relays calls for departmental assistance by employees, agents, drivers and others. Provides necessary follow up to make sure tasks are completed.
• Assists with shipping and receiving tasks including documenting shipments and checking inventory levels.
• Assists in basic data entry tasks and report generation related to fleet maintenance and
• compliance
• Works via telephone, computer and in person as needed.
• Performs other administrative tasks as assigned by senior team members.

Essential Skills and Experience

• High School Diploma (or GED/High School Equivalence Certificate); additional education or certifications in logistics or administration is a plus
• Ability to answer phones, maintain accurate correspondence and field/answer all routine and non-routine questions.
• Excellent verbal and written communication skills. Ability to convey information effectively and provide others with a clear understanding of information.
• Excellent organizational skills and the ability to develop systems and processes.
• Excellent attention to detail and accuracy.
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Use keyboard, mouse, 10-key calculator, and proficiency with office software and tools including Microsoft Office Suite.

Nonessential Skills and Experience

These are desirable, but not necessary, aspects of the job.

• Truck industry experience.

Essential Physical Requirements and Work Environment

• Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include: sitting, standing, or walking for extended periods of time; operating office equipment; and lifting up to 25 pounds.
• Visual Acuity; ability to see and hear within normal parameters, must use hands and fingers to use keyboard and mouse; operate equipment or controls; reach above shoulder heights, below the waist; or lift to file documents or store materials throughout the work day. Proper lifting techniques required.