Inspection Administration Specialist

Grunau Fire; City of Corning (NY); On-site; USD 22,730 - 32,373; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Opportunities for growth and development

Job summary

Grunau Company is seeking an Inspection Administration Specialist to join the team in Corning, NY. This role involves supporting inspection workflows by running database reports and maintaining customer relationships. Other responsibilities include managing invoicing, coordinating activities with inspectors, and maintaining accurate documentation.

The ideal candidate will have a High School Diploma or GED, with an Associate's Degree preferred, along with experience in office administration. This position starts at $20.00 per hour based on qualifications.

Qualifications

• Exceptional accuracy and attention to detail.
• One to two years of experience in office administration.
• Knowledge of fire protection systems is a plus.

Responsibilities

• Run orders and reports from the database to support inspection workflows.
• Maintain positive customer relationships and respond to inquiries promptly.
• Coordinate activities and follow up with inspectors and Service Department.

Skills

Attention to detail

Verbal communication

Customer service

Flexibility

Education

High School Diploma or GED

Associate's Degree

Job description

DU Family of Companies is a network of fire protection, life safety, and security service companies protecting people and property across 30+ locations and 11 states. We are looking to add an Inspection Administration Specialist to our Corning, NY team.

Key Responsibilities

• Run orders and reports from the database to support inspection workflows.
• Maintain positive customer relationships and respond to general inquiries in a timely, professional manner.
• Work daily with inspectors and, when necessary, the Service Department to coordinate activities and follow up on outstanding items.
• Submit reports as required to local code enforcement agencies and water authorities.
• Maintain accurate customer and system information within company databases.
• Manage the invoicing and report spreadsheet to ensure proper billing and verification of completed reports.
• Assist in obtaining information needed for each job, including PO numbers, tax‑exempt forms, insurance certificates, and certified payroll information.
• Scan and upload documents to the online document storage system for the entire department, including invoices, purchase orders, contracts, and other customer‑specific records.
• Adapt to and learn newly implemented operating systems as the department evolves.
• Perform other duties as assigned.

Qualifications

• High School Diploma or GED required; Associate's Degree preferred.
• One to two years of experience in office administration.
• Exceptional accuracy and attention to detail.
• Good verbal communication and customer service skills.
• Ability to be flexible and handle scheduling changes.
• Knowledge of fire protection systems is a plus.
• Valid driver's license required.

Physical Demands & Work Environment

• Office environment with moderate noise levels.
• Mostly sedentary role with the need to move about the office to copy, scan, fax, and file.
• Consistent use of phone and computer throughout the workday.

The wage for this role starts at $20.00 per hour, based on experience and qualifications.

Benefits

• Competitive compensation for experienced professionals.
• Industry‑leading benefits package including medical, dental, vision, and additional perks.
• Long‑term career relationships with opportunities for growth and development.
• Value‑driven recruitment that aligns with our core values.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

Equal Opportunity Employer, including disabled and veterans.