Inside Sales Support Clerk

Midwest Veterinary Supply, Inc.; Birmingham (AL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401k plan

Paid holidays

Paid time off (PTO)

Business casual environment

Casual dress days

Birthday celebrations

Job summary

Midwest Veterinary Supply, Inc. is hiring a full-time Inside Sales Support Clerk for our Birmingham, AL call center. This 100% onsite role supports Inside Sales Representatives with order processing, returns, and customer communications.

You will cover front-desk duties and assist with sales reports, blitz accounts, and daily order monitoring. Strong English, basic computer skills, and attention to detail are required.

Qualifications

• High School Diploma or GED required for full-time employees.
• Ability to read, write and speak English.
• Ability to read and interpret documents such as safety rules, operating instructions, and procedural manuals.
• Basic computer skills and data entry on a Windows-based computer.
• Ability to differentiate details related to product codes and descriptions.
• Ability to perform basic math operations for order processing.
• Ability to work well with others and independently.

Responsibilities

• Answer incoming calls and route appropriately; assist customers with inquiries and order placement.
• Enter orders accurately and timely; provide promotional information; cover receptionist duties during breaks or absences.
• Support ISRs by coordinating promotions and viewing/releasing internet orders.
• Handle returns, credits, rebills, mis-ships, and manufacturer returns; obtain manager approvals; communicate with customers and manufacturers.
• Assist with sales reports, goal tracking, spiff tracking, and meeting coordination.
• Monitor order status, track orders via carrier websites, and coordinate with shipping/operations to resolve issues.

Skills

Data entry

English literacy

Basic computer skills

Attention to detail

Team player

Education

High School Diploma or GED

Tools

Windows OS

CRM systems

Job description

Midwest Veterinary Supply is hiring an Inside Sales Support Clerk for our Birmingham, AL call center. This role will be 100% onsite 7:30-4:30 M-F.

The Inside Sales Support Clerk provides essential administrative and customer support to Inside Sales Representatives, enabling greater focus on clinic relationships. Responsibilities include order and return processing, report generation, customer communications, mailings, and occasional receptionist coverage.

Job Duties:

Customer Service & Front-Desk Coverage

• Answer incoming calls and route appropriately
• Assist customers with inquiries and order placement
• Enter orders accurately and timely; provide promotional information
• Cover Receptionist duties during breaks, lunch, or absences
• Support blitz accounts; assist with faxing, literature distribution, and copying.

Sales & Inside Sales Representative (ISR) Administrative Support

• Coordinate promotions and view/release internet orders for ISRs when out.
• Handle returns, credits, rebills, mis-ships, and manufacturer (e.g., Purina) returns.
• Obtain manager approvals; create RAs and call tags; communicate with customers and manufacturers.
• Assist Team Lead and Call Center Manager with sales reports, goal tracking, spiff tracking, and meeting coordination.

Order Management, Status Monitoring & Logistics Coordination

• Monitor company-wide order "A" status throughout the day and notify ISRs.
• Track ISR orders via carrier websites.
• Coordinate with shipping and operations to resolve order issues.
• Review orders, check expiration dates, and gather product information from the warehouse.

Perform other duties as assigned.

Job Requirements & Qualifications:

• High School Diploma or equivalent (GED) required for full-time employees
• Ability to read, write and speak English
• Ability to read and interpret documents such as safety rules, operating instructions, and procedural manuals.
• Basic computer skills, ability to operate a Windows-based computer and data entry
• Ability to differentiate details related to product codes and descriptions (such as verifying a string of numbers)
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percentages.
• Ability to work well with others and independently

Mental & Physical Demands:

• Attention to detail to assure accuracy for presentation of material
• Regular interaction with people
• Daily deadlines may result in a fast pace of work and stress
• Continuous use of hands for writing and use of computer keyboard, working with a relevant volume of data to include alpha and numeric detail
• Continuous use of a computer monitor requiring close vision
• Ability to use a telephone - listening and speaking
• Ability to work at a desk throughout the day
• Ability to occasionally sort boxes of printed material weighing up to 35 pounds

Job duties and requirements may be subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of the minimum levels of education, experience and skills required to perform the essential functions of this job. The job description does not constitute a written or implied contract of employment. Midwest Veterinary Supply reserves the right to revise or change job duties and responsibilities as the need arises.

Equipment Used:

Regularly uses typical office equipment including computer keyboard and terminal, telephone, fax and copier.

Work Environment:

Work is typically performed Monday through Friday in an office environment. Work will typically be performed Monday through Friday. Working more than 40 hours per workweek may be required.

Salary/Benefits:

• Medical, Dental and Vision insurance
• Life and Accidental Death & Dismemberment (AD&D) insurance
• Short- and Long-Term Disability insurance
• a 401k plan
• paid holidays
• Paid Time Off (PTO)
• Our work environment is business casual
• weekly relaxed dress days
• monthly breakfasts and birthday celebrations
• regular events like holiday contests, cookouts, and employee appreciation celebrations

About Us:

Midwest Veterinary Supply, Inc. (MVS) has provided quality service and merchandise to the veterinary profession since 1961. Our products are distributed from eight branches located in key geographic locations within our trade area. We take great pride in getting our orders out the same day as called in and having the product in the customer's hand the next day. MVS carries products and equipment from most major manufacturers. As we continue to grow, our goal will be, as it has always been, to provide the veterinary profession the very best in service along with quality merchandise at fair and competitive prices.

Midwest Veterinary Supply believes in providing equal employment opportunities for all employees and will not violate any law prohibiting discrimination for or against any employee or applicant for employment on the basis of any characteristic protected under local, state, or federal statute, ordinance, or regulation.