Inside Sales Assistant

Bray Sales Inc.; Dallas (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

Bray International, Inc., a leading global manufacturer of valve and actuator products, seeks an Inside Sales Assistant/Administrative Assistant for Flow-Tek, a Bray subsidiary. The role handles customer orders from Sales to delivery and requires 2+ years in administration within a warehouse/manufacturing setting.

Strong organization and communication skills are essential. The candidate will process orders, file documents, coordinate expediting requests, and liaise with the RMA and Accounting

Qualifications

• High School Diploma or equivalent.
• 3> Minimum of 2 years of experience in warehouse/manufacturing environment.
• 3> Minimum of 2 years related administrative experience.
• 3> Excellent oral and written communication skills.
• 3> Strong time management and multi-tasking skills.
• 3> Proficient with MS Outlook and MS Excel.
• 3> Ability to organize work and fulfill daily activities as required.
• 3> Must be a team player and adaptable to a wide range of administrative tasks.
• 3> Available to work overtime hours as required.
• 3> Immigration sponsorship is not available for this role.

Responsibilities

• Check/verify new orders.
• Create folders for and file new orders.
• File change orders due to delivery or customer changes.
• Coordinate with Planners for expedited shipping requests.
• Receive invoices from Accounting and file by customer number.
• Pull original orders from file cabinet for processing.
• Expedite backordered items from earlier shipments.
• Match packing lists and warehouse travelers with invoices for filing.
• Enter RMAs/GRNs and liaise with the RMA Department.
• Respond to customer requests for documentation related to sales orders.
• Scan and export all paperwork from orders shipped/invoiced to a shared drive.
• File completed invoice paperwork by ship date for retrieval.

Skills

Communication

Time management

Multi-tasking

Team player

Adaptable

Overtime availability

Education

High School Diploma or equivalent

Tools

MS Outlook

MS Excel

Job description

Useyour experience administrative assistant experience to begin a career with Flow-Tek, a subsidiary of Bray International, a leading global manufacturer of flow control products.As an experiencedadministrative professional, you will find new and exciting challenges in the Inside Sales Assistant for Flow-Tek.In this role, you will process customer orders from sales order to product delivery. The preferred candidate will have a minimum of2 years'experience in an administrative role, demonstrate the ability to grasp and retain new concepts quickly, complete tasks efficiently, and be able to provide suggestions for improvement in processes where needed.

The Administrative Assistant role will be responsible for:

• Checking/verifying new orders.
• Creating folders for and filing new orders.
• Filing change orders due to delivery changes and customer changes.
• Working with the Planners for customer requests for expedited shipping.
• Receiving invoices from Accounting and filing them by customer number.
• Pulling original orders from file cabinet for further processing.
• Expediting backordered items from previously shipped orders.
• Matching the packing list and warehouse traveler with invoices to be filed.
• Entering RMA/GRN’s and working as a liaison with the RMA Department.
• Responding to customer requests for documentation related to sales orders.
• Scanning and exporting all paperwork from orders shipped/invoice to a shared drive for digital storage.
• Filing all completed invoice paperwork by ship date for retrieval when needed

Ideal Experience/Qualifications:

• High School Diploma or equivalent
• Minimum of 2 years of experience in warehouse/manufacturing environment
• Minimum of 2 years related administrative experience
• Excellent oral and written communication skills
• Strong time management and multi-tasking skills
• Proficient with MS Outlook and MS Excel
• Ability to organize work and fulfill daily activities as required
• Must be a team player and be adaptable to a wide range of administrative tasks
• Available to work overtime hours as required
• Immigration sponsorship is not available for this role

Bray International, Inc. is the leading global manufacturer of butterfly, ball valves, knifegate valves, quarter-turn electric and pneumatic actuators, and related control products. Our products are used in a wide variety of markets, including power generation, mining, water treatment and filtration, temperature control, oil & gas production and storage, and many others. Bray prides itself on delivering products of the highest quality and value, with an ever-expanding product line that aims to satisfy our customers’ unique needs. Since its founding in 1986, Bray has achieved tremendous success and growth. The company’s truly entrepreneurial vision has driven an expansion to Divisions in over 20 countries and a distribution network that surpasses 300 locations worldwide. Our employees are the company’s greatest asset and as such we are committed to their continual development. We hold high expectations for our employees, and we provide the necessary tools and resources that enable them to take on many responsibilities and perform at their highest potential. Furthermore, Bray has a team of passionate high-energy leaders and managers that constantly challenge the company to pursue new opportunities and to surpass its goals.

Bray International is an Equal Opportunity Employer and a drug and tobacco free work environment. Employment is contingent upon successful completion of a background check investigation and a drug screen.

Team Player

: Works well as a member of a group

Detail Oriented

: Capable of carrying out a given task with all details necessary to get the task done well

Education

High School or better.

Experience

2 years: Warehouse/Manufacturing Environment

2 years: Administrative Experience

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.