Inside Sales and Office Administrator

Take Ten Tire; Tulsa (OK); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company matching up to 4%

Paid time off

Job summary

Take Ten Tire and Service in Tulsa seeks an Inside Sales and Office Administrator to join our team. The role focuses on data entry, invoicing, and supporting store management; prior tire industry experience is not required, but strong organization and quick system learning are essential.

You will handle accounts receivable, deposits, reporting, and daily operations, while assisting customers who call with questions about tires and services.

Qualifications

• 2-4 years’ previous office experience preferred.
• Ability to read and interpret invoices and statements.
• Ability to write routine reports and correspondence.
• Ability to solve practical problems with common sense and develop new and better methods for job excellence.
• Ability to interpret instructions furnished in written, oral, diagram, or schedule form.
• Computer use and Excel knowledge required.

Responsibilities

• Enter data accurately into the computer system and track results for proper credits and billing.
• Assist with open invoices, daily and month-end closing, and reporting as assigned.
• Create and process daily deposits and other financial reports as required.
• Input data for invoices, purchase orders, payables, billing, and other tasks.
• Find and resolve invoice, credit, and inventory errors to ensure accuracy.
• Monitor paper flow to ensure all documents are accounted for, completed, and legible, and filed or distributed to the appropriate parties.
• Communicate issues and discrepancies to the Store Manager and Corporate Office.
• Maintain consistent data with strict attention to detail and regular fact-checking.
• Answer phones as needed.

Skills

Data entry

Data management

Accounting

Invoicing

Excel

Microsoft Office

Customer service

Phone support

Tools

Excel

Job description

Description

Take Ten Tire and Service offers a unique opportunity for the right individual to join our team as an Inside Sales and Office Administrator. Prior tire industry experience is not required; however, we seek someone with strong organizational skills and the ability to learn new computer systems quickly. The ideal candidate will enjoy gathering store operations documentation and information, organizing it into clear, efficient files and systems, and supporting the facility's management and reporting functions. This position also includes assisting customers who call the store with questions about tires and the services we offer.

We need someone ready to tackle accounts receivable, invoicing, data management, credits, and inventory. If you are highly organized, detail-oriented, have a positive team attitude, are dependable, and have always wanted this position, this might be for you.

Job Duties:

• Enter data accurately into the computer system and track results for proper credits and billing.
• Assist with open invoices, daily and month-end closing, and reporting as assigned.
• Create and process daily deposits and other financial reports as required.
• Input data for invoices, purchase orders, payables, billing, and other tasks.
• Find and resolve invoice, credit, and inventory errors to ensure accuracy.
• Monitor paper flow to ensure all documents are accounted for, completed, and legible, and filed or distributed to the appropriate parties.
• Communicate issues and discrepancies to the Store Manager and Corporate Office.
• Maintain consistent data with strict attention to detail and regular fact-checking.
• Answer phones as needed.

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Requirements

The requirements listed below are representative of the knowledge, skills, and/or abilities required.

• 2-4 years’ previous office experience preferred.
• Ability to read and interpret documents such as invoices and statements.
• Ability to write routine reports and correspondence.
• Ability to solve practical problems with common sense and develop new and better methods for job excellence.
• Ability to interpret instructions furnished in written, oral, diagram, or schedule form.
• Computer use and Excel knowledge required.

Work Environment & Physical Demands

• Tire shop environment

Compensation & Benefits

• Competitive pay commensurate with experience
• Comprehensive benefits package, including:
  • Medical, dental, and vision insurance
  • Supplemental Insurance
  • Paid time off and holidays
  • 401(k) with company matching up to 4%