Inside Sales Administrative Coordinator

MONTANO WOOD CARE CORP; City of Yonkers (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Life Insurance

401(k)

401(k) matching

Bonus based on performance

Company parties

Competitive salary

Opportunity for advancement

Paid time off

Profit sharing

Job summary

Montano Wood Care Corp. in Yonkers, NY, seeks an energetic Inside Sales & Administrative Coordinator to blend customer relationship building with office operations. You will prepare proposals, follow up on contracts, and support both sales and administrative tasks in a professional office setting.

The role focuses on developing client relationships, following up on opportunities, and helping close business while contributing to daily office efficiency and organized workflow.

Qualifications

• Associate degree in Business or related field preferred.
• Minimum two years of admin, customer service, or sales experience.
• Strong verbal and written communication skills.
• Professional phone etiquette.
• Organized, dependable, and self-motivated.
• Proficient in Microsoft Word, Excel, Outlook and other office software.
• Reliable transportation required.

Responsibilities

• Prepare and send professional proposals and estimates.
• Follow up with clients on proposals and maintenance contracts.
• Build relationships with existing customers and prospective clients via phone and email.
• Conduct inbound and outbound calls.
• Help develop new business opportunities and maintain existing accounts.
• Work toward weekly and monthly sales goals.
• Coordinate with field managers for on-site client meetings.
• Move projects from proposal to completed sale.
• Prepare job orders and related documentation.
• Plan and organize weekly work schedules.
• Coordinate communication between clients and management.
• Data entry, filing, scanning, copying and email correspondence.
• Prepare reports for management.
• Assist with various office projects and support the team.

Skills

Verbal communication

Written communication

Phone etiquette

Organized

Self-motivated

Microsoft Word/Excel/Outlook

Office software proficiency

Education

Associate degree in Business or related field preferred

Minimum two years of admin, customer service, or sales experience

Tools

QuickBooks

Job description

Benefits

• Life Insurance
• 401(k)
• 401(k) matching
• Bonus based on performance
• Company parties
• Competitive salary
• Opportunity for advancement
• Paid time off
• Profit sharing
• Inside Sales & Administrative Coordinator
• Montano Wood Care Corp. Yonkers, NY

Montano Wood Care Corp. is an award-winning family business serving the New York Metropolitan and Westchester areas for over 30 years. We specialize in premium wood and metal restoration services for prestigious commercial and residential properties and are known for delivering exceptional craftsmanship and customer service.

We are seeking an energetic, professional, and goal-oriented individual to join our team. This position combines inside sales with administrative responsibilities and is ideal for someone who enjoys building customer relationships, following up on opportunities, and helping close business while working in a professional office environment.

What You'll Do

This role focuses on developing and maintaining customer relationships while supporting the daily operations of the office.

Inside Sales Responsibilities

• Prepare and send professional proposals and estimates.
• Follow up with clients on proposals and maintenance contracts.
• Build relationships with existing customers and prospective clients through phone and email communication.
• Conduct inbound and outbound calls.
• Help develop new business opportunities and maintain existing accounts.
• Work toward weekly and monthly sales goals.
• Coordinate with field managers, who conduct on-site client meetings.
• Help move projects from proposal to completed sale.

Administrative Responsibilities

• Prepare job orders and related documentation.
• Plan and organize weekly work schedules.
• Coordinate communication between clients and management.
• Data entry, filing, scanning, copying, and email correspondence.
• Prepare reports for management.
• Assist with various office projects and support the team as needed.

Qualifications

• Eligible to work in USA
• Associate degree in Business or related field preferred.
• Minimum two years of administrative, customer service, or sales experience.
• Strong verbal and written communication skills.
• Professional phone etiquette.
• Organized, dependable, and self-motivated.
• Comfortable working towards weekly and monthly sales objectives.
• Proficient in Microsoft Word, Excel, Outlook, and other common office software.
• QuickBooks experience is a plus but not required.
• Reliable transportation required.