Innovation Labs Operations & Events Coordinator

Harvard University; Boston (MA); Hybrid; USD 65,000 - 80,000; Full time

Job summary

The Operations Coordinator at Harvard Innovation Labs supports the day-to-day operations with a focus on event planning, systems, facilities coordination, and community engagement.

You will manage a diverse portfolio of events and work closely with the Assistant Director, Events & Operations and Senior Manager, Operations to ensure exceptional experiences for students, alumni, faculty, staff, and external partners.

Qualifications

• 5+ years of experience in administrative support roles.
• Microsoft Office (Word, Excel, PowerPoint, Outlook) experience required.
• Education beyond high school may count toward experience.

Responsibilities

• Manage the operational and logistical needs of events from planning through execution and post-event evaluation.
• Translate program goals into operational plans and independently execute established programs.
• Develop event timelines, operational plans, and staffing strategies for workshops, community events, VIP meetings, and signature programs.
• Coordinate cross-functional logistics including facilities, catering, AV, security, registration, parking, and vendors.
• Lead event operations and ensure a high-quality participant experience; maintain accountability for successful execution.

Skills

Administrative support

Communication skills

Organizational skills

Microsoft Office

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

The Operations Coordinator at Harvard Innovation Labs supports the day-to-day operations with a focus on event planning, systems, facilities coordination, and community engagement.

You will manage a diverse portfolio of events and work closely with the Assistant Director, Events & Operations and Senior Manager, Operations to ensure exceptional experiences for students, alumni, faculty, staff, and external partners.