Innovation & Commercialization: Executive Assistant

Hackensack Meridian Health; Woodbridge Township (NJ); On-site; USD 46,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Tuition reimbursement

Retirement benefits

On-site two days/week

Job summary

Hackensack Meridian Health seeks an Executive Assistant to support network executives onsite at Helix location in New Brunswick two days per week. You will manage calendars, draft memos, prepare presentations, and handle invoices to free executives for strategic work.

The role requires strong communication, excellent organization, and the ability to work under pressure. Competitive benefits accompany a collaborative, mission-driven team.

Qualifications

• High School diploma or GED required.
• Minimum 10 years of related experience.
• Minimum 2 years working for top level executives.
• Bachelor's degree may substitute for some experience.
• Excellent written and verbal communication.
• Proficient with Microsoft Office and Google Suite.
• Strong problem solving and organizational skills.
• Ability to prioritize and work independently.
• Take initiative and handle stressful situations.

Responsibilities

• Schedules appointments and meetings for departmental personnel using scheduling systems.
• Prioritizes calls, records messages and delivers to the right personnel.
• Coordinates projects, drafts memos, and creates presentations.
• Generates reports and prepares invoices and expense reports.
• Prepares and files routine and advanced correspondence.
• Handles confidential and time-sensitive materials with discretion.
• Maintains manuals and files and supports budget development.

Skills

Executive support

Communication skills

Microsoft Office

Google Suite

Organizational skills

Problem solving

Prioritization

Independent work

Stress management

Education

High School diploma or GED

Bachelor's degree preferred

Experience substituting degree

Tools

Microsoft Office

Google Suite

Job description

Hackensack Meridian Health seeks an Executive Assistant to support network executives onsite at Helix location in New Brunswick two days per week. You will manage calendars, draft memos, prepare presentations, and handle invoices to free executives for strategic work.

The role requires strong communication, excellent organization, and the ability to work under pressure. Competitive benefits accompany a collaborative, mission-driven team.