Facilities Operations & Vendor Coordinator

Hackensack Meridian Health; Woodbridge Township (NJ); On-site; USD 28,000 - 39,000; Full time

Job summary

Hackensack Meridian Health is seeking a Facilities Administrator to manage daily operations across the network. You will coordinate with vendors, handle invoice processing, and support payroll-related tasks while ensuring compliance with insurance and service standards.

The role requires excellent communication, basic budget support, and proficiency in Google Suite/Microsoft Office. This on-site position in New Jersey offers growth within a collaborative healthcare environment.

Qualifications

• High School diploma, GED, and/or GED equivalent programs.
• Minimum of 1 year of administrative experience.
• Excellent written and verbal communication skills.
• Proficient computer skills with Google Suite and/or Microsoft Office.

Responsibilities

• Serves as the primary point of contact for incoming calls and requests.
• Initiates and dispatches work orders to outsourced vendors and contractors.
• Communicates with site stakeholders regarding work scheduling and status updates.
• Handles daily office functions and payroll-related tasks as directed.
• Assists with invoice processing and month-end transmittals.
• Maintains vendor certificates of insurance and contract records.
• Investigates and resolves invoice and PO issues.
• Supports preparation of operating and capital budgets.

Skills

Administrative experience

Communication skills

Verbal communication

Written communication

Education

High School diploma or GED

Associate's or Bachelor's Degree

Tools

Google Suite

Microsoft Office

Job description

Hackensack Meridian Health is seeking a Facilities Administrator to manage daily operations across the network. You will coordinate with vendors, handle invoice processing, and support payroll-related tasks while ensuring compliance with insurance and service standards.

The role requires excellent communication, basic budget support, and proficiency in Google Suite/Microsoft Office. This on-site position in New Jersey offers growth within a collaborative healthcare environment.