Ingestion & Intake Operations Architect

Finch; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

Finch, a NYC-based startup automating consumer law workflows, seeks a proactive operations/problem-solver to optimize intake and ingestion systems. You will own end-to-end processes, partner with engineers, and drive improvements weekly while balancing automation and manual work.

The role emphasizes data-driven decision-making, cost-effective scaling, and clear communication to align stakeholders across legal intake and case setup teams.

Qualifications

• 2-5+ years in a problem-solving role with evidence of learning quickly in unfamiliar domains.
• Owned and improved a specific business metric in S&O, BizOps, consulting, growth, or similar operating role.
• Data fluency to pull and sanity-check data, establish baselines and identify drivers behind results.
• Partnered with engineers to ship product improvements or automation.
• Built a process or system from scratch and ran it.
• Clear written and verbal communication, good judgment under ambiguity, and ability to drive change across teams.
• Willingness to listen to calls, open matters, and own details while learning quickly in new domains.
• Experience with intake, contact centers, or sales funnels (plus).
• Experience running voice AI or LLM-based workflows in production (plus).
• Worked at an early-stage startup (plus).
• Built with AI tools such as Claude (plus).

Responsibilities

• Make the work visible. Establish baselines and live reporting for ingestion speed, cost per case, intake answer rates, and conversion. Explain what changed and why in weekly updates.
• Speed up ingestion. Build toward having every matter ingested within 12 hours, with clear pipeline ownership and a process for acting on every incoming request.
• Improve intake economics. Reduce cost per retained wanted case. Protect answer rates, conversion, speed to first contact, and case quality as you do.
• Build and ship. Question assumptions, test fixes, and build useful workflows, tools, or automations yourself. Scope larger changes with engineering and deliver improvements each week, making thoughtful tradeoffs between automation, manual processes, and outsourced support.
• Fix the handoffs. Find and resolve gaps between intake, ingestion, and case setup so cases arrive complete and ready for the next team.
• Scale what works. Expand automated ingestion across law firms and their case management systems, working closely with our intake and ingestion operators. Own adoption, measure the impact, and make the system reliable without depending on you.
• Own the roadmap. Help shape and execute the 2027 intake and ingestion roadmaps, using evidence from the work to set priorities.

Skills

Problem solving

BizOps

Strategy

Data fluency

Cross-functional collaboration

Communication

Ambiguity tolerance

Tools

Voice AI

LLM workflows

Job description

Finch, a NYC-based startup automating consumer law workflows, seeks a proactive operations/problem-solver to optimize intake and ingestion systems. You will own end-to-end processes, partner with engineers, and drive improvements weekly while balancing automation and manual work.

The role emphasizes data-driven decision-making, cost-effective scaling, and clear communication to align stakeholders across legal intake and case setup teams.