Infusion Scheduling Coordinator

Dynamic Access LLC; Pittsburgh (Allegheny County); On-site; USD 26,000 - 30,000; Full time

Job summary

Dynamic Access LLC in Pittsburgh, PA is seeking an Infusion Scheduling Coordinator to manage patient visit schedules and communicate upcoming infusion appointments.

You will work with Patient Care Coordinators and nurses to ensure accurate scheduling and timely patient updates.

Qualifications

• High school diploma or equivalent is required.
• Healthcare scheduling experience preferred.
• Strong communication and organizational skills are essential.
• Comfortable making a high volume of phone calls.
• Proficient with computers and scheduling systems.

Responsibilities

• Contact patients to schedule and confirm home infusion visits.
• Communicate appointment dates, times, changes, and cancellations to patients.
• Make outbound calls and respond to patient scheduling inquiries.
• Coordinate with Patient Care Coordinators and nurses regarding schedules.
• Assist with rescheduling visits when changes occur.
• Maintain scheduling information in company systems.
• Document patient communications and scheduling updates.
• Follow up with hard-to-reach patients to prevent delays in care.
• Escalate clinical or medication questions to the appropriate team.

Skills

Communication skills

Organization

Time management

Phone handling

Attention to detail

Computer proficiency

Education

High school diploma or equivalent

Tools

Scheduling systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Pittsburgh, PA, US

Salary Range: $19.00 To $22.00 Hourly

Position Summary

The Infusion Scheduling Coordinator supports the Home Infusion team by coordinating patient visit schedules and communicating directly with patients regarding their upcoming infusion appointments. This position works closely with Patient Care Coordinators and nurses to help ensure visits are scheduled accurately and patients are kept informed.

Duties and Responsibilities

• Contact patients to schedule and confirm home infusion visits.
• Communicate appointment dates, times, changes, and cancellations to patients.
• Make outbound calls and respond to incoming patient calls related to scheduling.
• Coordinate with Patient Care Coordinators and nurses regarding patient schedules and nurse availability.
• Assist with rescheduling visits when changes occur.
• Maintain accurate and up-to-date scheduling information within company systems.
• Document patient communications and scheduling updates.
• Follow up with patients who are difficult to reach to help prevent delays in care.
• Escalate clinical, pharmacy, or medication-related questions to the appropriate team member.
• Provide professional and compassionate service during all patient interactions.
• Maintain patient confidentiality and comply with HIPAA and company policies.
• Perform additional administrative duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous healthcare scheduling, patient coordination, administrative, or customer service experience preferred.
• Strong communication, organization, and time-management skills.
• Comfortable making and receiving a high volume of phone calls.
• Strong attention to detail and ability to manage changing priorities.
• Proficient with computers and able to learn scheduling and patient management systems.
• Home infusion, home health, specialty pharmacy, or healthcare experience is a plus.