Infrastructure Sourcing Specialist (Procurement)

Swoon; San Francisco (CA); Sur place; USD 90 000 - 130 000; Plein temps

Résumé du poste

Swoon is seeking an Infrastructure Sourcing Specialist to partner with business teams, drive purchases from requirements to contracting, and coordinate approvals. You will work closely with Legal, Security, Finance, and Procurement Operations to resolve issues and finalize deals for signature and PO creation.

The role covers compute, network equipment, colocation, and connectivity services, with a focus on delivering timely, well-documented commercial agreements that meet internal playbooks and

Qualifications

• 4+ years in procurement coordination, sourcing support, purchasing operations, AP/finance ops, or supply chain support.
• Experience negotiating routine commercial terms within approved playbooks.

Responsabilités

• Serve as the embedded sourcing partner to business teams, clarifying purchase needs and driving requests through commercial review, contracting, and approval readiness.
• Review requirements, supplier selection, competitive quotes, pricing benchmarks, and total cost for low-complexity purchases; document recommendations.
• Confirm pricing, scope, and approvals are accurately recorded in Zip; partner with Procurement Operations on PO creation.
• Coordinate supplier responses and supporting evidence for Legal, Security, and cross-functional reviews; resolve blockers and route risk decisions.
• Escalate blockers, approval delays, or scope questions to sourcing managers or functional partners.
• Coordinate contracts, amendments, and SOWs through approved templates and CLM workflows; clarify deliverables, milestones, and payment schedules.
• Maintain accurate supplier, commercial, and contract records in Zip and linked systems.
• Promote consistency and efficiency by spotting opportunities for standardization and aggregation of purchases.
• Drive follow-ups with suppliers, business stakeholders, and Finance to close open commercial decisions.
• Report on assigned sourcing requests, negotiation progress, contracting milestones, and review cycle times.
• Document and refine workflows to simplify repeat transactions and improve efficiency.
• Identify ideas to improve processes, reduce friction, and leverage automation/AI tools where possible.
• Support colocation and connectivity agreements, including space/power services, interconnections, cross-connects and onsite technical support.
• Reconcile monthly recurring charges, installation charges, and total contract commitments; ensure amendments reference the correct PO.
• Coordinate compute and network equipment purchases, ensuring quotes capture configuration, licenses, support, and deployment services.

Description du poste

As an Infrastructure Sourcing Specialist, you will be an embedded sourcing partner and first point of contact for our business teams. Working in a dedicated pod, you’ll drive assigned purchases through requirements and supplier proposal review, routine commercial negotiation, contracting, and approval readiness. You’ll coordinate supplier responses and cross-functional reviews, keeping each deal’s scope, pricing, documentation, and next steps aligned. This is a hands-on, commercially focused role where you’ll work closely with suppliers, business stakeholders, Legal, Security, and Finance to resolve open issues and prepare complete, consistent deals for approval. You’ll report to a Sourcing Category Lead, work within approved playbooks and delegated authority, and partner with Procurement Operations on the handoff for signature and PO creation, escalating complex commercial or risk decisions to the appropriate owners. You will support Infrastructure sourcing across compute and network equipment, colocation, space and power services, and connectivity, coordinating commercial execution to support capacity expansion and deployment timelines.

Responsibilities

• Serve as the embedded sourcing partner to business teams, clarifying purchase needs and driving assigned requests through commercial review, contracting, and approval readiness.
• Review business requirements, supplier selection, competitive quotes, pricing benchmarks, and total cost for assigned low-complexity purchases; confirm the sourcing path with the Category Lead and document commercial recommendations.
• Confirm agreed pricing, scope, and approvals are accurately rejected in Zip; partner with Procurement Operations on a complete handoff for PO creation
• Coordinate supplier responses and supporting evidence for Legal, Security, and other cross-functional reviews; resolve deal blockers and route risk decisions to the appropriate owners.
• Escalate blockers, approval delays, or scope questions to sourcing managers or functional partners
• Coordinate contracts, amendments, and SOWs through approved templates and Ironclad/CLM workflows; work with business partners to clarify deliverables, milestones, acceptance criteria, and payment schedules, and coordinate Legal redlines, supplier responses, and approvals while maintaining accurate versions and Zip linkage.
• Maintain accurate supplier, commercial, and contract records in Zip and linked systems, including negotiated terms, approval evidence, and the final agreement version.
• Promote consistency and efficiency by spotting opportunities for standardization and aggregation of purchases.
• Drive follow-ups with suppliers, business stakeholders, and Finance to close open commercial decisions and keep assigned deals moving toward approval.
• Report on assigned sourcing requests, negotiation progress, contracting milestones, and review cycle times; flag ageing deals and actions needed to close.
• Document and refine workflows to simplify repeat transactions and improve efficiency.
• Identify and bring forward ideas to improve processes, reduce friction, and scale procurement support — including opportunities to leverage automation and AI tools where possible.
• Support colocation and connectivity agreements, including space/power services, interconnections, cross-connects and onsite technical support.
• Reconcile monthly recurring charges, one-time installation charges, metered-power estimates and total contract commitments; ensure amendments, reference the correct PO and reject agreed service dates and contract end dates.
• Coordinate compute and network equipment purchases, ensuring quotes capture the agreed configuration, licenses, support, delivery terms and deployment services; escape cancellation, tariff and supply-chain exposures.

You Might Thrive in This Role If You Bring

• 4+ years in procurement coordination, sourcing support, purchasing operations, AP/finance ops, or supply chain support.
• Have practical sourcing skills: clarify requirements, compare supplier proposals and pricing benchmarks, assess total cost, and document recommendations.
• Can negotiate routine commercial terms within approved playbooks, record concessions, and recognize when an issue needs Sourcing Manager or functional-owner input.
• Have experience supporting data-center, colocation, telecom/network or compute-hardware procurement, and can assess recurring-service pricing, capacity commitments and deployment dependencies.
• Understand contract and SOW fundamentals, including deliverables, acceptance criteria, service levels, payment schedules, and change control; can coordinate redlines and approvals with Legal and business partners.
• Have experience with procurement systems (Zip, Oracle, NetSuite, SAP, Coupa, Ariba, etc.).
• Excel at attention to detail and accuracy in data entry and approvals.
• Are service-oriented and responsive — you like being embedded with teams and helping them move fast.
• Thrive in ambiguous, fast-moving environments with shifting priorities.
• Communicate clearly, elevate when needed, and adapt your approach to different audiences.
• Take pride in keeping teams moving forward by coordinating requests and resolving blockers quickly.