Infrastructure Projects Coordinator (Hybrid/Evenings)

Socket.dev; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Socket.dev is seeking a detail‑oriented administrative coordinator to support community infrastructure and compliance initiatives. The role serves as a central point of coordination among the Board, management, engineers, vendors, attorneys, and regulatory bodies.

You will schedule meetings, prepare materials, track action items, and maintain organized records. The position requires strong Microsoft Office skills, ability to manage multiple projects, and flexibility for evening/weekend meetings

Qualifications

• High school diploma or GED and five years of full-time, paid experience in project coordination, administrative support, HOA/community management, construction coordination, or related function.
• Must be able to work evenings and weekends for meetings.
• Valid driver’s license.
• Experience with regulatory compliance tracking and documentation management.

Responsibilities

• Coordinate communication among Board, onsite management, engineers, consultants, attorneys, vendors, and regulatory agencies.
• Schedule and support virtual meetings, prepare agendas, distribute materials, and track follow-up items.
• Maintain project calendars, timelines, trackers, and documentation systems.
• Support infrastructure project coordination including gas line remediation and related repairs.
• Distribute and track RFPs, organize vendor responses and documentation.
• Compile project summaries and reports from consultants and engineers.
• Track active gas leak documentation and repair activities.
• Coordinate scheduling with onsite staff and contractors.
• Maintain records of inspections, work orders, and contractor updates.
• Assist in preparing status updates for board and committees.
• Maintain compliance documentation related to infrastructure and gas system requirements.
• Track deadlines for inspections, filings, and regulatory obligations.
• Coordinate documentation for annual gas leak surveys, utility meter exchanges, and DoA inspections.
• Prepare documentation for regulatory submissions and communicate with consultants and regulatory agencies.
• Assist onboarding of incoming management staff and organize project records for continuity.

Skills

Project coordination

Administrative support

Records management

Regulatory compliance tracking

HOA operations

Multitasking & deadline management

Stakeholder communication

Education

High school diploma or GED

Tools

Microsoft Office Suite

Microsoft Teams

Zoom

Job description

Socket.dev is seeking a detail‑oriented administrative coordinator to support community infrastructure and compliance initiatives. The role serves as a central point of coordination among the Board, management, engineers, vendors, attorneys, and regulatory bodies.

You will schedule meetings, prepare materials, track action items, and maintain organized records. The position requires strong Microsoft Office skills, ability to manage multiple projects, and flexibility for evening/weekend meetings