Infrastructure & Capital Projects – Project Administrative Coordinator, ANS

Infrastructureandcapitalprojects; Chino Hills (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Accenture Infrastructure & Capital Projects is seeking a senior project coordinator to support CBP engineering and construction programs onsite in California. You will coordinate documentation, invoicing, contracts, and cost-tracking across multiple projects while maintaining records and deadlines.

The role requires 5+ years in project coordination, strong MS 365 and ERP skills, and the ability to manage meetings, reports, and closeout activities with both internal teams and clients.

Qualifications

• Minimum 5 years in project coordination or administration for engineering/public works/capital projects.
• Experience supporting multiple projects and managers simultaneously.
• Strong knowledge of Microsoft 365 and ERP/financial systems like SAP.
• Familiarity with project closeout, invoicing, and contract documentation.
• Excellent analytical, organizational, and communication skills.

Responsibilities

• Provide specialized project coordination and administrative support across planning, design, procurement, construction, and closeout.
• Coordinate documentation, financial transactions, reporting, meetings, records, and deadlines with project teams.
• Maintain project trackers, action items, deadlines, and status information for multiple projects.
• Support administration of service agreements, contracts, PO, task orders, amendments, and change orders.
• Review invoices and pay estimates for accuracy and proper cost coding; develop Excel tools for cost monitoring.
• Maintain electronic project records in compliance with agency policies and coordinate closeout activities.
• Coordinate meetings/workshops including scheduling, agendas, materials, and action items; proofread correspondence.
• Compile financial and performance data to support reporting across systems.

Skills

Analytical thinking

Organizational skills

Written and verbal communication

Time management

Problem solving

Independent prioritization

Tools

Microsoft 365

SAP / ERP systems

Power BI

Smartsheet

Adobe/Bluebeam

Job description

You’ve Never Been Satisfied with "Good Enough."

You want to make an impact, not just manage projects, but change how the world gets built. At Accenture Infrastructure & Capital Projects, you’ll do exactly that. You’ll help develop and deliver the factories, grids, transit systems, and public infrastructure that keep communities moving - and do it smarter, safer, and more sustainably than ever before.

You’ll work alongside people who think big and act bold - project managers, engineers, technologists, and strategists who blend real-world experience with digital innovation and AI. Together, we’re transforming how capital projects are planned, managed, and executed, creating a better way to build for the future.

Because “good enough” builds the past. You’re here to build what’s next, on a team that outperforms every norm.

Visit us here to learn more about Accenture Infrastructure & Capital Projects

As Accenture continues to grow, you may see a variety of new career opportunities, and depending on the role and location you may be directed to apply through Accenture Infrastructure and Capital Projects LLP or one of our other legal entities - Accenture Infrastructure and Capital Projects, LLC or Accenture Infrastructure and Capital Projects Inc., with benefits varying by country and role, so please check with your recruiter for details.

• You'll provide specialized project coordination and administrative support for our client's Chino Basin Improvement Program (CBP) engineering and construction projects throughout planning, design, procurement, construction, and closeout.
• You'll work closely with project managers, consultants, and internal departments to coordinate project documentation, financial transactions, reporting, meetings, records, and administrative deadlines.
• You'll maintain project trackers, action items, deadlines, project status information, and administrative deliverables to keep multiple projects on track simultaneously.
• You'll support preparation, routing, tracking, and administration of professional services agreements, construction contracts, purchase orders, task orders, amendments, and change orders.
• You'll review and process invoices and pay estimates for accuracy, appropriate project/job cost coding, and required approvals — and develop Excel tools to support cost monitoring and forecasting.
• You'll maintain complete, accurate electronic project records in compliance with agency policies and coordinate administrative project closeout activities.
• You'll coordinate meetings and workshops — including scheduling, agendas, materials, and action-item tracking — and draft and proofread correspondence, reports, and other project documentation.
• You'll compile financial and performance data to support project managers and management reporting across multiple systems and sources.

• Minimum 5 years of progressively responsible experience in project coordination, project administration, contract administration, or administrative support for engineering, construction, public works, utilities, or capital improvement projects
• Experience supporting multiple projects and project managers simultaneously, including contract and procurement documentation, invoice and pay estimate processing, budget and cost tracking, project records, and meeting coordination
• 5 years using Microsoft 365 (Excel, Word, PowerPoint, Outlook, Teams) and ERP/financial systems such as SAP or equivalent in a professional setting
• 5 years of experience with project management, construction management, or document control systems, and electronic invoice/workflow systems
• 5 years of experience with reporting and tracking tools such as Excel, Smartsheet, Power BI, or equivalent, and PDF/document review software such as Adobe or Bluebeam
• Experience in a public agency, water/wastewater utility, engineering firm, or construction environment
• Specialized knowledge of the water and wastewater engineering and construction industry
• Experience with electronic records management and document control in a public agency setting
• Familiarity with DIR requirements, certified payroll records, stop notices, preliminary notices, and other public works contract compliance documentation
• Experience coordinating project closeout activities including Notices of Completion, retention processing, and final records archiving
• Strong analytical, organizational, written and verbal communication, time-management, and problem-solving skills with the ability to independently prioritize multiple assignments and deadlines

Onsite at client site: The work location for this role is onsite with our clients, 4 days per week, to enable delivery and cultivate client relationships.

With all our roles, there is some in-person time for collaboration, learning and building relationships with clients, peers, leaders and communities. As an employer, we will be as flexible as possible to support your specific work/life needs.

We believe that no one should be discriminated against because of their differences. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Our rich diversity makes us more innovative, more competitive, and more creative, which helps us better serve our clients and our communities.

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Accenture I&CP offers a comprehensive benefits package including medical, dental, and vision coverage; basic life and AD&D insurance; short- and long-term disability; a 401(k) with employer match; health savings and flexible spending accounts; paid time off and holidays; paid maternity and parental caregiver leave; adoption and surrogacy assistance; supplemental insurance plans; an employee assistance program; legal resources; and identity theft protection.

Benefits eligibility may vary by state, country, and role. Please connect with your recruiter for more information.