Information Technology Project Coordinator

Insight Global; Florida; On-site; USD 45,000 - 65,000; Full time

Job summary

Insight Global's client, a global cruise and hospitality company, seeks a Project Analyst to support its IT design team during new ship builds. This junior, hands-on coordination role focuses on the physical side of IT infrastructure: understanding device data, power, and connectivity requirements, and ensuring they are documented and tracked.

The role emphasizes coordination and follow-through rather than device configuration.

Qualifications

• Hands-on coordination of IT hardware deployments across locations.
• Ability to translate device requests into data, power and connectivity needs.
• Strong documentation, meeting notes, decisions and trackers.

Responsibilities

• Follow up with teams, engineers, and vendors to gather requirements and close items.
• Translate requests into specific device, data, and power requirements.
• Coordinate and track design requirements, schedules and action items.
• Maintain documentation including requirements and meeting notes.
• Track design files as they’re distributed and updated.
• Review drawings and project information for gaps or conflicts.
• Support infrastructure planning: equipment locations, racks, power, connectivity.
• Create presentations and docs using Excel, Word, PowerPoint.
• Learn and apply organization’s technical standards and tools.

Skills

IT generalist

Structured cabling

Device deployment coordination

Documentation and tracking

Requirements gathering

Vendor coordination

Researching unfamiliar topics

Tools

Jira

Job description

• Project coordination on hands‑on IT deployments, such as PC refreshes, equipment rollouts, or event tech setups, with deadlines and documentation
• Hands‑on understanding of end‑user hardware and connectivity (PCs, monitors, docking stations, network vs. personal printers, VoIP phones)
• Ability to translate a device request into its physical requirements (data, power, PoE, location)
• Working knowledge of LAN/Wi‑Fi, access points, network equipment, racks and cabinets, and power/UPS requirements
• Strong documentation and tracking skills (requirements, meeting notes, decisions, trackers, file tracking)
• Self‑driven and technically curious, comfortable researching unfamiliar topics and identifying the right SMEs
• Manages multiple activities and deadlines across technical and project teams

Open to occasional international travel (rare)

Nice to Have Skills & Experience

• IT generalist experience at a small company
• Familiarity with structured cabling
• Reviewing drawings or specifications
• Jira (can be taught)
• Experience with physical device deployment projects across multiple locations

Job Description

Insight Global's client, a global cruise and hospitality company, is seeking a Project Analyst to support its IT design team during new ship builds. This is a junior, hands‑on coordination role focused on the physical side of IT infrastructure: understanding what each device needs for data, power, and connectivity, and making sure it is documented and tracked. The role is about coordination and follow‑through, not configuring devices or managing applications. You'll work closely with engineers, internal teams, and vendors, so persistence and curiosity matter as much as technical knowledge.

Day to Day/Key Responsibilities:

• Follow up with internal teams, engineers, and vendors to gather requirements and close open items (around 40% of the role)
• Translate requests, such as a new workstation, into specific device, data, and power requirements
• Coordinate and track IT design requirements, deliverables, schedules, action items, and open issues
• Maintain clear documentation, including requirements, meeting notes, decisions, and trackers
• Track design files as they are distributed, converted, and returned
• Review drawings, specifications, and project information for missing or conflicting details
• Support infrastructure planning such as equipment locations, rack space, power, and connectivity
• Build presentations and documentation using tools such as Excel, Word, and PowerPoint
• Learn and apply the organization's technical standards, processes, and tools