Information Governance Specialist II

Latham & Watkins; Houston (TX); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Healthcare

401k plan

Paid holidays

PTO 23 days

Well-being programs

Professional development

Employee discounts

Job summary

Latham & Watkins is seeking an Information Governance Specialist II for our Houston office. The role supports day-to-day operations of the Information Governance Operations team, handling requests for files and information from attorneys and staff, and locating and retrieving records using search tools, with a hybrid in-office schedule.

The position emphasizes governance, data security, privacy, and meticulous record-keeping, requiring a Bachelor’s degree and at least three years in related

Qualifications

• Bachelor’s degree required; 3 years in Information Governance or Records.
• Minimum of 3 years’ Information Governance or Records experience, preferably in a law firm.
• Experience with information governance, data security and privacy principles.

Responsibilities

• Prepare new files and manage records in the system, tracking location.
• Review and correct data entry and index discrepancies.
• Coordinate archiving and offsite storage; process vendor invoices.
• Classify large document collections and coordinate with attorneys.
• Assist with file releases, data access requests, and destructions.
• Protect confidential information.

Skills

Information governance

Data security

Privacy principles

Attention to detail

Interpersonal skills

Education

Bachelor’s degree or equivalent

Tools

Records management system

Vendor databases

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture.

About The Role

The Information Governance Specialist II is an integral part of Latham’s Information Governance team. This role will be responsible for supporting all basic activities associated with the day-to-day operations of the Information Governance Operations team, while responding to requests (basic and complex) for files and information from attorneys and staff, researching, locating and retrieving appropriate files using all search tools available, including manual and electronic resources. This role will be located in our Houston office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence. Please note that this role will require in-office presence Monday through Friday for the first 6 months, and will then be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Preparing new files both physically and within the records management system; providing correct data entry and identification for new records; checking out files to appropriate persons; tracking the location of files in the records management system; performing files location audits when directed; detecting and correcting discrepancies between index entries and physical documents.
• Proactively reviewing records management system content and is able to recognize errors and correct them; demonstrating a high level of proficiency in records management system functions and department procedures and serves as a resource for other staff
• Coordinating and/or performing some or all box archiving and offsite storage procedures; handling incoming and outgoing files; maintaining consistency of data between the vendor and firm databases; processing vendor invoices
• Organizing and classifying large document collections in the central filing area and case rooms; communicating with attorneys and paralegals when cases are dormant or closed to expedite destruction or transfer to offsite-storage
• Assisting with basic reviews and administrative tasks related to file releases, data access requests, and destructions
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Possess knowledge of information governance, data security and privacy principles, best practices, and procedures, with the ability to consistently follow procedures and display attention to detail in all work activities
• Demonstrate thorough knowledge of the physical and electronic resources of the department and firm; with the ability to understand and articulate the role of effective space management in the overall administration of the office
• Display well-developed interpersonal skills, with the ability to effectively interact with attorneys, management, support staff, and outside contacts (including clients)

And have:

• A bachelor’s degree or equivalent; three (3) years of relevant Information Governance or Records experience may be considered in lieu of a degree
• A minimum of three (3) years of experience in Information Governance or Records experience, preferably in a law firm Information Governance or Records Department
• Experience in other law firm, archival or library research positions having significant document organizational responsibilities may be considered in lieu of directly related Information Governance or Records experience

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

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Pay Range
USD $70,000.00 - USD $85,000.00 /Yr.