Information Governance Specialist - Data & Compliance

Skadden, Arps...LLP; New York (NY); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Salary: $85,000–$100,000

Health care (medical, dental, vision)

401(k) plan

Learning and development opportunities

Well‑being and employee programs

Career community involvement

Job summary

Skadden, Arps...LLP in New York City seeks an Information Governance Coordinator for a hybrid role to manage file intake, transfers, and retention processes. You will advise attorneys and staff on best practices, data privacy, and risk management while coordinating across IT, Records Management, and legal teams.

Key duties include overseeing client file transfers, using Relativity, and maintaining documentation in the DMS.

Qualifications

• Knowledge of Outlook, Excel, PowerPoint and ability to learn new software.
• Knowledge of Relativity and Boolean searching methodologies.
• Knowledge of file types PST, MSG, and ZIP.
• Ability to move, copy and zip files using Windows commands.
• Strong leadership and delegation skills.
• Excellent interpersonal and written communication skills.
• Attention to detail and customer service orientation.
• Ability to work in a demanding and fast-paced environment.
• Ability to manage multiple projects and priorities.

Responsibilities

• Coordinate and perform all aspects of information governance processes, including file intake, management, disposition, destruction, and/or transfer, with minimal supervision.
• Coordinate outgoing client file transfer requests involving IT, Records Management, the Office of the General Counsel, and others as needed.
• Review outgoing client files for compliance with engagement agreements, outside counsel guidelines, and Firm policy.
• Assist with incoming client file transfers, including downloading from file-sharing sites, populating the document management system, coordinating email transfers, loading emails to mailboxes, and tracking transfer status.
• Coordinate with information governance departments at other firms to ensure timely receipt of client and attorney data in compatible formats.
• Import and export emails to and from PST files using Microsoft Outlook.
• Review personal emails of departing attorneys in preparation for export in accordance with Firm policies.
• Utilize Relativity or other document review platforms to review and prepare files for transfer to departing attorneys, other firms, and clients.
• Use Excel to track file transfers, ensure completeness, and provide regular status reports to management.
• Assist, guide, and participate in organizing and filing client emails for retiring partners, departing attorneys, and professional staff.
• Lead and participate in global information governance projects such as office moves and clean-ups.
• Coordinate with the Records Management team to ensure file-management compliance with Firm policy, client guidelines, and best practices.
• Communicate department and Firm best practices to partners, attorneys, and professional staff.
• Assist staff and attorneys in proper use of Firm applications and provide ad-hoc training when appropriate.
• Assist in implementing and administering retention and quality-control programs.
• Assist management in determining the need for change and in developing and implementing the same.
• Understand Ethical Wall and Legal Hold processes and their impact on access to, transferring, and disposition of paper and electronic files, and communicate with partners, attorneys, and staff when necessary.

Skills

Outlook

Excel

PowerPoint

Boolean searching

Windows commands

Leadership

Interpersonal communication

Attention to detail

Multitasking

Education

Bachelor’s degree or higher

Minimum of three years related experience

Tools

Relativity

Job description

Skadden, Arps...LLP in New York City seeks an Information Governance Coordinator for a hybrid role to manage file intake, transfers, and retention processes. You will advise attorneys and staff on best practices, data privacy, and risk management while coordinating across IT, Records Management, and legal teams.

Key duties include overseeing client file transfers, using Relativity, and maintaining documentation in the DMS.