Information Governance Specialist

Cruit Group; New York (NY); Presencial; USD 90 000 - 120 000; Tempo integral

Resumo da oferta

Cruit Group represents a leading global law firm seeking an Information Governance Specialist to shape and execute the enterprise IG program. You will ensure compliance with privacy, confidentiality obligations, security frameworks, regulations, and internal policies.

The role bridges technology, risk, and legal operations, coordinating with Information Security, Legal Risk, and Business Services to manage the lifecycle of electronic records, from intake to defensible disposition, and to advise

Qualificações

• Bachelor’s degree in IT, legal studies, risk management, compliance, records management.
• 5+ years in information governance or legal technology within a law firm.
• Experience with DMS platforms such as iManage, LegalKEY, LegalRM.
• Strong knowledge of data privacy, retention, and information security.
• Proficiency with Microsoft 365 and analytics tools is a plus.

Responsabilidades

• Oversee matter mobility workflows and secure client file transfers.
• Implement and enforce Global Records Retention and Disposition Policy.
• Manage personnel departure workflows and access control.
• Lead large-scale data retention, audits, and migrations.
• Advise attorneys on data protection and retention best practices.
• Drive DMS adoption and ensure compliant storage locations.

Conhecimentos

Executive communication

Integrity & discretion

Adaptability & initiative

Microsoft 365

DMS (iManage, LegalKEY, LegalRM)

Analytics & reporting (SSRS, Power BI)

Information governance knowledge

Cross-functional collaboration

Formação académica

Bachelor’s degree in IT / Legal Studies / Risk Management / Compliance / Records Management

IGP / CRM / ECM / PMP certifications

Privacy credentials (CIPP/US, CIPP/E, CIPM)

Ferramentas

iManage

LegalKEY

LegalRM

SSRS

Power BI

SharePoint

Descrição da oferta de emprego

We are recruiting on behalf of a leading global law firm known for representing top-tier corporations, financial institutions, and funds across critical global transactions and complex disputes. Renowned for combining deep commercial acumen with a collaborative culture, the firm delivers world-class service while fostering an environment where professionals are empowered to grow, innovate, and make a measurable impact across an integrated global platform.

If you thrive in an environment defined by initiative, meticulous standards, and responsive client service, this is a prime opportunity to join the firm’s Information Governance (IG) team.

Role Overview

The Information Governance Specialist plays a central role in shaping, driving, and executing the firm’s enterprise Information Governance Program. You will ensure comprehensive compliance with data privacy, confidentiality obligations, information security frameworks, regulatory guidelines, and internal governance policies.

This position bridges the gap between technology, risk, and legal operations. Working closely with Information Security, Legal Risk, and Business Services teams, you will oversee electronic legal records throughout their entire lifecycle—from intake and active retention to cross-system migration, unstructured data remediation, and defensible disposition. You will also serve as a subject-matter advisor to attorneys, practice groups, and staff on data security, privacy, and retention best practices.

Compensation

$90,000 - $120,000 base + performance bonus

Core Responsibilities

Electronic Matter Mobility & Data Lifecycle

• Oversee matter mobility workflows, coordinating with partners, IG leadership, IT teams, and external counsel to securely transfer client files for lateral partner transitions, departures, and formal client transfer requests.
• Drive operational execution of the Global Records Retention and Disposition Policy across legal practices and operational business units.
• Guide and monitor personnel departure workflows, including access management, task delegation, records stewardship, and risk mitigation.
• Direct large-scale data retention initiatives, audits, and migration projects for both firm-level and client-matter data.

Unstructured Data Remediation & DMS Adoption

• Analyze complex data sets to identify unstructured client files, formulate remediation plans, and execute data migrations into authorized repositories.
• Audit recordkeeping workflows and approved document stores to confirm adherence to firm policies and client outside-counsel guidelines.
• Champion firm-wide adoption of electronic document management systems (DMS), driving behavioral and operational shifts toward modern recordkeeping practices.
• Provide clear guidance to attorneys and staff regarding authorized data storage locations, access tiers, and security protocols.

Project Leadership & Advisory

• Serve as lead on designated IG initiatives—delegating tasks, tracking timelines, and ensuring rigorous quality assurance across deliverables.
• Consult with attorneys, paralegals, and practice teams on information protection, retention schedules, and sensitive client file transfers.
• Identify operational gaps and regulatory risks, proposing actionable enhancements to leadership to strengthen global information governance.
• Stay current on international data protection developments, ethical recordkeeping obligations, and emerging legal tech solutions.

Qualifications & Requirements

Background & Certifications

• Education: Bachelor’s degree required. Relevant fields of study include Information Technology, Legal Studies, Risk Management, Compliance, Library/Information Science, or Records Management.
• Certifications (Desirable): Professional designations such as Information Governance Professional (IGP), Certified Records Manager (CRM), Enterprise Content Management (ECM), or Project Management Professional (PMP).
• Privacy Credentials (Desirable): CIPP/US, CIPP/E, CIPM, or equivalent privacy credentials.

Professional Experience

• 5+ years of direct experience in information governance, records management, or legal technology, ideally within an Am Law or international law firm environment.
• Proven track record managing, protecting, and migrating digital client matter data under strict confidentiality obligations.
• Hands-on experience conducting business process analysis, workflow design, and testing within legal recordkeeping systems.
• Demonstrated ability to coordinate and lead complex, cross-functional technical and operational projects.
• Core Tools: Advanced proficiency across Microsoft 365 applications (Outlook, Word, Excel, Visio, Teams, SharePoint).
• Legal Tech & DMS: Direct hands-on experience with enterprise legal records and DMS platforms (e.g., iManage, LegalKEY, LegalRM).
• Analytics & Reporting: Familiarity with data analysis workflows; working knowledge of Microsoft SQL Reporting Services (SSRS) and Power BI is a distinct advantage.

Professional Attributes

• Executive Communication: High-caliber written and verbal communication skills, comfortable advising attorneys, internal leaders, and external stakeholders.
• Integrity & Discretion: Exceptional judgment with an uncompromising standard for client confidentiality and data security.
• Adaptability & Initiative: Self-directed approach with the agility to navigate shifting priorities and manage complex, concurrent projects under tight deadlines.