Information Governance Manager (Management Analyst 5)
State of Washington
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Job summary
Washington State Conservation Commission is seeking a Senior-level Public Records Officer to oversee agency-wide records management across paper, electronic, and external datasets. You will guide handling of public records requests, coordinate complex searches, and ensure compliance with public records laws while aligning with NRCS and conservation district data sharing.
The role requires expert knowledge of the Public Records Act, strong analytical and project-management skills, and the ability
Qualifications
- Eight years of education/experience combination or four years plus bachelor’s degree as alternate path.
- Must include professional, full-time experience managing information and records across paper, digital, email, PC, and database formats.
- Expert knowledge of Washington State’s Public Records Act and records retention law.
- Demonstrated analytical and project-management skills for statewide records projects.
- Proficiency with Microsoft Office applications and other software.
- Strong verbal and written communication skills.
- Ability to visit conservation districts across the state, including overnight travel.
- Presentation experience.
Responsibilities
- Serve as agency-wide expert and lead advisor on public records for the agency and before the State Archivist and Records Committee.
- Develop and refine a comprehensive records management program across physical, electronic, and external formats.
- Lead strategic data management planning across paper, digital, and shared databases.
- Coordinate with IT, legal, and program teams to establish metadata, data architecture, and security for electronic records.
- Manage public records requests under RCW 42.56 and WAC 390-14-015.
- Oversee data-sharing governance with NRCS and conservation districts ensuring FOIA compliance.
- Develop agreements and governance for shared data, retention, access, and disposition cycles.
- Provide training on public records laws, risk management, and data handling.
Skills
Education
Tools
Job description
Schedule: The typical workweek is a standard 40‑hour workweek and may need occasional adjusting in order to meet the customer’s need. Work hours are typically 8 a.m. to 4:30 p.m., Monday – Friday. This position requires occasional travel and overnight stays to attend commission meetings or workshops. Additionally, this position will operate in a hybrid/remote setting, with the expectation of being able to come into the office as needed. This position can work from anywhere within Washington State.
The Washington State Conservation Commission (SCC)is a non‑regulatory state agency that supports and coordinates our state’s 45 conservation districts and administers voluntary conservation programs. Together, the SCC and conservation districts (CDs) provide incentive‑based services that empower people across Washington to take actions that keep natural resources and working lands healthy for all.
As the Senior‑level Public Records Officer you will be responsible for the strategic oversight and operational execution of public records management across all formats—paper, email, documents on local PCs, databases, and shared data with external entities such as the Natural Resources Conservation Service (NRCS) and conservation districts. You will serve as a primary point of contact for members of the public, media representatives, and public records requesters, providing guidance, clarifying requests, coordinating searches, facilitating access to records, and communicating requirements and timelines under applicable public records laws. You will also develop and maintain agency‑wide partnerships and communication channels necessary to identify records across organizational boundaries, coordinate complex records searches, resolve disclosure and retention issues, and implement consistent records management practices.
- Serve as agency‑wide expert and lead advisor on public records, representing the agency before the State Archivist and Records Committee.
- Develop, implement, and refine a comprehensive records management program that supports data stored in multiple formats—physical, electronic, and external.
- Lead strategic planning to optimize data management across paper, digital, and shared databases
- Coordinate with IT, legal, and program teams to establish metadata, data architecture, and security protocols for electronic records.
- Act as the primary agency‑level point of contact to manage public records requests for all data formats under RCW 42.56 and WAC 390‑14‑015.
- Oversee records integration with NRCS and conservation districts, ensuring that data‑sharing complies with FOIA, federal guidelines, and agency data policy.
- Develop internal agreements, protocols, and governance frameworks for shared data, including retention, access, and disposition cycles.
- Provide expert consultation and training to agency executives, program managers, IT teams, and legal staff regarding public records laws, risk management, and effective data handling.
- Produce complex analytical reports for executive leadership and external stakeholders, evaluating record‑keeping performance, disclosure compliance, and risk exposure.
- Act as a backup for placing information on SCC’s website in compliance with Open Public Meeting requirements, including meeting agendas and meeting minutes.
- May review compliance with conservation district election rules and process.
Any combination of education/experience totaling eight (8) years.
- experience must include professional, full‑time experience managing information and records across paper, digital, email, PC, and database formats
A bachelor’s degree in business administration, public administration, accounting, legal studies, or a related analytical field
Four (4) years of professional, full‑time experience managing information and records across paper, digital, email, PC, and database formats
- Expert knowledge of Washington State’s Public Records Act and records retention law
- Demonstrated analytical and project‑management skills, with the ability to lead complex, statewide‑level records projects
- Demonstrated proficiency with Microsoft Office applications and other software
- Proficiency in time management and managing multiple activities
- Skilled in verbal and written communication
- Ability to visit conservation districts across the state, including overnight travel
- Presentation experience
- Excellent customer service and relationship‑building skills
- Experience establishing records systems and governance frameworks, especially including multi‑agency or federal data‑sharing environments.
- Knowledge of federal FOIA, NRCS data‑sharing policy, or privacy regulations.
- Technical proficiency with records management systems, metadata architecture, imaging technology, or information governance tools.
State Of Washington Employees Contribute To Ensuring Services, Programs, Workplaces, And Interactions Are Responsive, Respectful, Accessible, And Effective To The People And Communities We Serve. Employees Are Expected To
- Take action to learn and Grow: Demonstrate a willingness to learn from new experiences, seek feedback, consider different perspectives, and continuously improve knowledge, skills, communication, and approaches to work.
- Take action to meet the needs of others: Seek to understand the needs and experiences of customers, coworkers, and communities. Identify barriers to access and participation and address them before they become obstacles for the people we serve, providing support that is respectful, timely, and effective.
The Washington State Conservation Commission celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
For questions about this recruitment or to request a reasonable accommodation in the application process, contact Angie Anderson at jobs@des.wa.gov.
Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
The following information describes typical benefits available for full‑time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full‑time work (e.g. part‑time); view the job posting for benefits details for job types other than full‑time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax‑deferred dollars toward their health care expenses. Employees are also covered by basic life and long‑term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre‑tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well‑being of employees.
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre‑tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
If you are employed by a government or not‑for‑profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Full‑time and part‑time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full‑time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part‑time employees who are in pay status during the month of the holiday qualify for the holiday on a pro‑ratio basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full‑time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Full‑time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full‑time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part‑time employees will be proportionate to the number of hours in pay status, in the month to that required for full‑time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Full‑time employees accrue vacation leave at the rates specified in WAC 357‑31‑165(1) or the applicable collective bargaining agreement (CBA). Full‑time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part‑time employees accrue vacation leave hours in accordance with WAC 357‑31‑165(1) or the applicable collective bargaining agreement (CBA) on a pro‑ratio basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full‑time employment.
Pay status includes hours worked, time on paid leave, and paid holiday.
As provided in WAC 357‑58‑175, an employer may authorize a lump‑sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357‑31‑165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Washington State supports members of the armed forces with 21 days paid military leave per year.
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Please visit the State HR Website for more detailed information regarding benefits.
Updated 01-07-2026
- Some or no college
- 1 year of college (30 semester or 45 quarter credits)
- Associate's degree OR 2 years of college (60 semester or 90 quarter credits)
- 3 years of college (90 semester or 135 quarter credits)
- Bachelor's degree in business administration, public administration, accounting, legal studies, or a related analytical field
- Bachelor's degree in an unrelated field
- Master's degree in business administration, public administration, accounting, legal studies, or a related analytical field
- Master's degree in an unrelated field
- 0-11 months (less than 1 year)
- 12-23 months (at least 1 year)
- 24-35 months (at least 2 years)
- 36-47 months (at least 3 years)
- 48-59 months (at least 4 years)
- 60-71 months (at least 5 years)
- 72-83 months (at least 6 years)
- 84-95 months (at least 7 years)
- 96 or more months (8 or more years)
Please describe your professional experience managing a complex public records environment at a government. Include any key examples of how you’ve applied your knowledge of the Public Records Act to address legally complex requests appropriately. If this does not apply to you, indicate "n/a" in this space.
From the question above, state what job(s) this experience will clearly be found. If this doesn't apply to you, indicate "n/a" in this space.
- Expert knowledge of Washington State’s Public Records Act and records retention law
- Presentation experience
- Demonstrated analytical and project‑management skills, with the ability to lead complex, statewide‑level records projects
- Demonstrated proficiency with Microsoft Office applications and other software
- Ability to visit conservation districts across the state, including overnight travel
- None of these apply
This role will require the ability to provide both thought leadership and tactical ability to develop and continuously improve agency data governance and recordkeeping. Please describe your experience implementing best practices related to appropriately classifying and retaining government records. If this doesn't apply to you, indicate "n/a" in this space.
Have you ever audited detailed government records to ensure they were in compliance with local, state, and federal rules pertaining to their security and/or retention? If so, please describe this process and how you ensured it was successful. How did you implement lessons learned to improve compliance in the future.
- Careers.wa.gov / Governmentjobs.com
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