Information Governance Manager (Management Analyst 5)

State-of-Washington-Conservation-Commissio; Washington; Hybrid; USD 90,000 - 140,000; Full time

Job summary

The Washington State Conservation Commission is seeking a Senior-level Public Records Officer to provide strategic oversight and operational execution of records management across formats. You will be the primary contact for public requests, guiding searches, and ensuring timelines under RCW 42.56 and WAC 390-14-015.

You will develop agency-wide records governance, lead data management across multiple formats, and oversee data sharing with NRCS and conservation districts, ensuring FOIA

Qualifications

• Eight years of professional, full-time experience managing information and records across paper, digital, email, PC, and database formats
• Bachelor’s degree in specified fields with four years of relevant experience or equivalent
• Expert knowledge of Washington State’s Public Records Act and records retention law
• Analytical and project-management skills with ability to lead complex statewide records projects
• Proficiency with Microsoft Office applications and other software
• Time management and ability to manage multiple activities
• Verbal and written communication skills
• Ability to visit conservation districts across the state, including overnight travel
• Presentation experience
• Excellent customer service and relationship-building skills

Responsibilities

• Serve as agency-wide expert and lead advisor on public records, representing the agency before the State Archivist and Records Committee
• Develop, implement, and refine a comprehensive records management program that supports data stored in multiple formats—physical, electronic, and external
• Lead strategic planning to optimize data management across paper, digital, and shared databases
• Coordinate with IT, legal, and program teams to establish metadata, data architecture, and security protocols for electronic records
• Act as the primary agency-level point of contact to manage public records requests for all data formats under RCW 42.56 and WAC 390-14-015
• Oversee records integration with NRCS and conservation districts, ensuring compliance with FOIA and agency data policy
• Develop internal agreements, protocols, and governance frameworks for shared data, including retention, access, and disposition cycles
• Provide expert consultation and training to agency executives, program managers, IT teams, and legal staff regarding public records laws, risk management, and data handling
• Produce complex analytical reports for executive leadership and external stakeholders evaluating record-keeping performance, disclosure compliance, and risk exposure
• Act as a backup for placing information on SCC’s website in compliance with Open Public Meeting requirements
• May review compliance with conservation district election rules and process

Skills

Project management

Analytical skills

Verbal and written communication

Microsoft Office proficiency

Public records knowledge

Education

Bachelor’s degree in business administration/public administration/accounting/legal studies/related analytical field

Tools

Office software

Job description

Schedule: The typical workweek is a standard 40-hour workweek and may need occasional adjusting in order to meet the customer’s need. Work hours are typically 8 a.m. to 4:30 p.m., Monday – Friday. This position requires occasional travel and overnight stays to attend commission meetings or workshops. Additionally, this position will operate in a hybrid/remote setting, with the expectation of being able to come into the office as needed. This position can work from anywhere within Washington State.

Who we are:

The Washington State Conservation Commission (SCC) is a non-regulatory state agency that supports and coordinates our state’s 45 conservation districts and administers voluntary conservation programs. Together, the SCC and conservation districts (CDs) provide incentive-based services that empower people across Washington to take actions that keep natural resources and working lands healthy for all.

About this position:

As the Senior-level Public Records Officer you will be responsible for the strategic oversight and operational execution of public records management across all formats—paper, email, documents on local PCs, databases, and shared data with external entities such as the Natural Resources Conservation Service (NRCS) and conservation districts. You will serve as a primary point of contact for members of the public, media representatives, and public records requesters, providing guidance, clarifying requests, coordinating searches, facilitating access to records, and communicating requirements and timelines under applicable public records laws. You will also develop and maintain agency-wide partnerships and communication channels necessary to identify records across organizational boundaries, coordinate complex records searches, resolve disclosure and retention issues, and implement consistent records management practices.

Some of what you’ll be doing includes:

• Serve as agency-wide expert and lead advisor on public records, representing the agency before the State Archivist and Records Committee.
• Develop, implement, and refine a comprehensive records management program that supports data stored in multiple formats—physical, electronic, and external.
• Lead strategic planning to optimize data management across paper, digital, and shared databases
• Coordinate with IT, legal, and program teams to establish metadata, data architecture, and security protocols for electronic records.
• Act as the primary agency-level point of contact to manage public records requests for all data formats under RCW 42.56 and WAC 390-14-015.
• Oversee records integration with NRCS and conservation districts, ensuring that data-sharing complies with FOIA, federal guidelines, and agency data policy.
• Develop internal agreements, protocols, and governance frameworks for shared data, including retention, access, and disposition cycles.
• Provide expert consultation and training to agency executives, program managers, IT teams, and legal staff regarding public records laws, risk management, and effective data handling.
• Produce complex analytical reports for executive leadership and external stakeholders, evaluating record-keeping performance, disclosure compliance, and risk exposure.
• Act as a backup for placing information on SCC’s website in compliance with Open Public Meeting requirements, including meeting agendas and meeting minutes.
• May review compliance with conservation district election rules and process.

Required Qualifications:

OPTION 1

Any combination of education/experience totaling eight (8) years.

*experience must include professional, full-time experience managing information and records across paper, digital, email, PC, and database formats

OPTION 2

A bachelor’s degree in business administration, public administration, accounting, legal studies, or a related analytical field

AND Four (4) years of professional, full-time experience managing information and records across paper, digital, email, PC, and database formats

AND

• Expert knowledge of Washington State’s Public Records Act and records retention law
• Demonstrated analytical and project-management skills, with the ability to lead complex, statewide-level records projects
• Demonstrated proficiency with Microsoft Office applications and other software
• Proficiency in time management and managing multiple activities
• Skilled in verbal and written communication
• Ability to visit conservation districts across the state, including overnight travel
• Presentation experience
• Excellent customer service and relationship-building skills

PREFERRED:

• Experience establishing records systems and governance frameworks, especially including multi-agency or federal data-sharing environments.
• Knowledge of federal FOIA, NRCS data-sharing policy, or privacy regulations.
• Technical proficiency with records management systems, metadata architecture, imaging technology, or information governance tools.

Equity Competencies

State of Washington Employees contribute to ensuring services, programs, workplaces, and interactions are responsive, respectful, accessible, and effective to the people and communities we serve. Employees are expected to:

• Take action to learn and Grow: Demonstrate a willingness to learn from new experiences, seek feedback, consider different perspectives, and continuously improve knowledge, skills, communication, and approaches to work.
• Take action to meet the needs of others:Seek to understand theneeds and experiences of customers, coworkers, and communities.Identify barriers to access and participation and address them before they become obstacles for the people we serve, providing support that is respectful, timely, and effective.

Opportunity for All:

The Washington State Conservation Commission celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.

Contact Information:

For questions about this recruitment or to request a reasonable accommodation in the application process, contact Angie Anderson at [e-mail].

Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

NOTE: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not substitute for completing the “duties summary” section or supplemental questions of the application. Please do not “refer to resume” for detail, or your application may be disqualified.