Industrial Property Coordinator & Admin

Jones Lang LaSalle Incorporated; East Rutherford (NJ); On-site; USD 3,692,000 - 10,043,000; Full time

Benefits offered by this job

401(k) plan with matching

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle is seeking a Property Associate to serve as the primary administrative contact for an Industrial portfolio in East Rutherford, NJ. The role includes accounting support, tenant relations, and superior customer service to launch a career in commercial property management.

Responsibilities include data entry, AP/AR processing, COIs, vendor coordination, and monthly reporting. On-site work required with opportunities for growth in a collaborative environment.

Qualifications

• Bachelor's degree in Business, Real Estate, Communications, or related field.
• 1–2 years of work experience in an office environment, preferably in commercial real estate or property management.
• 1–2 years of work experience in a customer service or customer-facing position.
• Strong written and verbal communication skills.
• Excellent organizational skills with ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Positive attitude with eagerness to grow within the commercial real estate industry.

Responsibilities

• Provide exceptional customer service to tenants by responding to inquiries, processing service requests, and coordinating resolution of maintenance issues.
• Support property management team with administrative tasks including data entry, document preparation, and maintenance of property records and databases.
• Process Accounts Payable (AP) and Accounts Receivable (AR), certificates of insurance (COIs), code invoices and complete other financial tasks.
• Assist with vendor coordination and work order management to ensure timely completion of maintenance and repair activities.
• Help prepare monthly reports, financial summaries, and property performance updates for senior management and clients.
• Support lease administration activities including tenant move-in processes, document filing, and communication coordination.
• Assist with tenant events, building communications, and community engagement initiatives to enhance tenant experience.
• Provide backup support for reception duties, mail distribution, and general office operations as needed.
• All other tasks which may be required to comply with Property Management Agreements, local ordinances, or as necessary to ensure property operations.

Skills

Customer service

Communication

Organization

Education

Bachelor's degree in Business, Real Estate, Communications, or related field

Job description

Jones Lang LaSalle is seeking a Property Associate to serve as the primary administrative contact for an Industrial portfolio in East Rutherford, NJ. The role includes accounting support, tenant relations, and superior customer service to launch a career in commercial property management.

Responsibilities include data entry, AP/AR processing, COIs, vendor coordination, and monthly reporting. On-site work required with opportunities for growth in a collaborative environment.