Industrial Project Administrator (Onsite) - ESOP

ITAC; New Haven (CT); On-site; USD 50,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

401k & ESOP

Life Insurance

Short & Long-Term Disability

Paid Time Off

Paid Holidays

Employee Assistance Program

Professional Development

Wellness Program

Safety Incentive Program

24/7 Chaplain Care

Job summary

ITAC is seeking a Project Administrator to support a portfolio of capital projects in a manufacturing environment. You will provide administrative and coordination support to project managers, ensuring documentation and reporting are organized throughout the project lifecycle.

The role requires strong organizational skills, experience with project documentation, and proficiency in MS Office and Procore. This is a seconded, full-time contract with potential for direct hire, onsite at West Haven,

Qualifications

• Bachelor’s degree in Business Administration, Project Management, Communications, or a related field, with 3 years of relevant project administration experience, OR at least 5 years of relevant project support experience without a degree.
• Experience supporting projects within manufacturing, engineering, construction, or industrial environments.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Experience maintaining project documentation and supporting project reporting requirements.
• Proficiency in Microsoft Office Applications; Excel, Word, PowerPoint, Outlook, Teams, etc.
• Ability to work effectively with cross-functional teams in a fast-paced environment.
• Excellent verbal and written communication skills.
• Knowledge of procurement, vendor management, and contract administration processes.
• Experience preparing executive-level reports, presentations, and project dashboards.

Responsibilities

• Provide administrative support to project managers and project teams throughout all phases of project execution.
• Maintain project documentation, records, files, correspondence, and reports in accordance with company standards.
• Coordinate project meetings, prepare agendas, document meeting minutes, and track action items to completion.
• Assist with project scheduling activities, milestone tracking, and status reporting.
• Support project controls processes by collecting, organizing, and maintaining project data.
• Coordinate communication between project stakeholders, contractors, vendors, and internal departments.
• Monitor project documentation workflows, including submittals, RFIs, change requests, and approvals.
• Assist with procurement activities, purchase orders, vendor onboarding, and contract documentation.
• Prepare recurring project reports, presentations, and dashboards for leadership and project teams.
• Ensure project records are accurate, complete, and maintained throughout the duration of the project.
• Support budget tracking activities and assist with invoice processing and expense documentation.
• Identify administrative process improvements that enhance project efficiency and execution.

Skills

Project coordination

Documentation management

Communication

Multitasking

Team collaboration

Education

Bachelor’s degree in Business Administration or related field

Tools

Procore

MS Office

Excel

Job description

ITAC is seeking a Project Administrator to support a portfolio of capital projects in a manufacturing environment. You will provide administrative and coordination support to project managers, ensuring documentation and reporting are organized throughout the project lifecycle.

The role requires strong organizational skills, experience with project documentation, and proficiency in MS Office and Procore. This is a seconded, full-time contract with potential for direct hire, onsite at West Haven,