Administrative Assistant

Batchelor & Kimball; Ellenwood (GA); On-site; USD 40,000 - 48,000; Full time

Job summary

Batchelor & Kimball in Conyers, Georgia, is seeking an Administrative Assistant to provide general office and personnel support. The role supports the Supply Chain, Logistics, and Procurement functions and handles tasks from Purchase Orders to Mill Test Reports (MTRs) in a fast-paced setting.

The ideal candidate will have a High School Diploma or GED and 1–2 years of administrative experience, with strong MS Outlook, Excel and Word skills, attention to detail, and solid written and verbal

Qualifications

• Requires High School Diploma or GED.
• 1–2 years of administrative assistant experience.
• Proficiency in MS Office (Outlook, Excel, Word) and office equipment.

Responsibilities

• Provide administrative support to the Supply Chain department (Logistics/Procurement).
• Provide the accounting department with Purchase Orders in a timely manner.
• Download Mill Test Reports and save them into a database.
• Accurately determine heat numbers and match them to coordinating MTRs.
• Maintain confidentiality and communicate effectively across the organization.

Skills

Strong communication

Attention to detail

Prioritization

Problem solving

Aptitude to learn

Flexibility in fast-paced environment

Education

High School Diploma or GED

Tools

MS Outlook

Excel

Word

Job description

Headquartered in Conyers, Georgia, Batchelor & Kimball takes pride in partnering with our clients to deliver excellent results from engineering and construction to operations and maintenance.

There’s not a lot of BS here, and not a lot of turnover. Good people work at Batchelor & Kimball. We’re good at our jobs, and good to each other. We have high expectations because the work is challenging, but we know the most valuable thing about the work is the people who do it. If this sounds like a good fit for you, we’d like to meet you!

The position of Administrative Assistant will provide general office and personnel support as needed. The primary function of the role is to help those at the site to be as efficient as possible by providing the necessary support to allow them to focus on the value-added parts of their roles and stay on track and on time. This role will be responsible for overseeing a variety of tasks ranging from Accounting Purchase Orders to Heat Numbers to Mill Test Reports (MTRs). This is a multifaceted working opportunity.

Job Responsibilities/Accountabilities:

• Provide administrative support to Supply Chain department (Logistics/Procurement).
• Provide the accounting department with Purchase Orders in a timely manner.
• Download Mill Test Reports and save them into a database.
• Accurately determine heat numbers and match them to coordinating MTR’s.
• Work effectively in a professional environment.
• Work efficiently with a focus on accuracy and timeliness.
• Maintain confidentiality.
• Communicate and coordinate effectively with employees at all organizational levels.

Supervisory / Budgetary / External Communication Responsibility

• This is an individual contributor role that will support the supply chain organization.

Knowledge, skill and ability requirements (competencies required for job performance)

• Consistent dependability and availability.
• Ability to work flexibly in a fast-paced office environment.
• Aptitude to learn new systems.
• Proficient in MS Outlook, Excel and Word as well as skilled use of office equipment.
• Ability to prioritize tasks.
• Keen attention to detail and strong problem-solving skills.
• Excellent written and verbal communication skills.
• Knowledge of standard office procedures and equipment.
• Skill in learning new computer software packages.

Prior work experience and educational requirements

• High School Diploma or GED is required.
• 1-2 years of experience in the administrative assistant field.

Physical Demands

The physical demands are those associated with working in a typical office environment and miscellaneous filed travel.

NOTE: This job description is not intended to be all-inclusive. The duties described may be changed or reassigned at the discretion of management, and the employee may be required to perform duties that are not listed in the job description.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled