Indirect Tax Specialist

Automatic Data Processing, Inc.; Colwich (KS); On-site; USD 65,000 - 90,000; Full time

Job summary

Automatic Data Processing, Inc. is seeking an experienced accounting professional to manage indirect tax compliance across states, including sales/use, VAT, and excise taxes. You will prepare and file returns and support month-end close in accordance with GAAP.

The role requires 3–5 years of multi-state tax experience in construction/manufacturing, strong Excel and MS Office skills, and a bachelor’s degree preferred. High school diploma is required.

Qualifications

• Minimum high school diploma; bachelor's in accounting/finance preferred.
• 3–5 years of accounting with multi-state sales/use tax exposure.
• GL / accounting experience required; strong MS Office skills.

Responsibilities

• Research and define tax laws across states to ensure compliance.
• Register for state sales and use tax licenses as applicable.
• File sales, use, VAT, gross receipts and excise tax returns.
• Review and accrue tax liabilities on open projects and expenses.
• Process month-end entries and reconcile GL accounts monthly.
• Review T&M and bid billings for accurate tax treatment.
• Provide tax estimates to project managers for budgets and bids.
• Coordinate indirect tax audits and prepare audit schedules.

Skills

Business math

GAAP knowledge

Attention to detail

Education

High School Diploma

Bachelor's in Accounting/Finance preferred

Tools

Microsoft Office Suite

Excel

Job description

Responsible for ensuring compliance with sales, use, VAT, and excise tax laws in various states, managing the preparation and filing of indirect tax returns for all jurisdictions. Support the company’s mission by performing day-to-day accounting activities and month-end closing and reconciling activities to ensure timely and accurate financial statements in accordance with GAAP. Provide accounting services and analysis for ICM and related companies.

ESSENTIAL FUNCTIONS AND BASIC DUTIES:

• Research and define sales / use, VAT, gross receipts and other indirect tax laws in various states and ensure compliance in all entities. Communicate revised policy when applicable.
• Register for all applicable state sales and use tax licenses.
• File sales, use, VAT, gross receipts and contractor’s excise tax returns.
• Review and accrue tax liability on open projects and expense accounts.
• Process month end entries and reconcile general ledger accounts on a monthly basis.
• Review all T&M and firm bid billings to ensure tax is accurately billed/accrued.
• Provide tax estimates to project manager for inclusion in budgets and bid proposals.
• Review and code accounts payable invoices for sales tax exemption / liability.
• Identify, document, and pursue sales and use tax refund opportunities with the applicable state taxing authority.
• Maintain exemption certificate file. Provide tax status and exemption certificate as needed for accountant and vendors.
• Coordinate indirect tax audits and prepare audit schedules as requested by state auditors.
• Review projects before closing to assess tax liability.
• Provide language for customer contracts/proposals and sub-contractor scope of work agreements.
• Prepare and file property tax renditions and review property tax liability for reduction opportunities.
• Support full financial accounting for subsidiaries.

Education/ Certification:

• High School Diploma Required
• Bachelor Degree in Accounting/Finance preferred

Required Knowledge & Experience:

• 3-5 years accounting experience with multi-state sales and use tax background in construction and/or manufacturing industry preferred
• GL / accounting experience required
• Exceptional business math skills
• Excellent knowledge of Microsoft Office Suite