In-Office Executive Support & Events Coordinator

Advisors Excel; Topeka (KS); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision

401k with matching

PTO

On-site café and gym

Professional development

Job summary

Advisors Excel in Topeka, KS is seeking a Team Support Specialist to keep the Annuity Marketing team connected, organized, and moving forward. You will partner with leadership to support recruiting, coordinate high-impact meetings and events, and help create an exceptional experience for candidates, advisors, and team members.

The role requires 2+ years of administrative or executive support experience, strong communication, and proficiency with Microsoft Office.

Qualifications

• 2+ years of administrative, executive support, or office coordination experience.
• Strong customer service and relationship-building skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, and Visio).
• Highly organized with the ability to manage multiple priorities in a fast-paced environment.
• Self-motivated and proactive, with the ability to work independently and as part of a team.
• Strong written and verbal communication skills, with professional interaction at all levels.
• Detail-oriented, dependable, and committed to high-quality work.
• Excellent time management and problem-solving skills, with adaptability to changing priorities.

Responsibilities

• Manage executive calendars, travel, meetings, expenses, and inboxes.
• Coordinate team meetings, advisor events, conferences, and travel logistics.
• Create and send internal emails, coaching content, recruiting campaigns, and presentations.
• Keep Salesforce, mailing lists, reports, and team metrics up to date.
• Support day-to-day team operations, including advisor processes and special projects.

Skills

Executive support

Calendar management

Coordination

Customer service

Communication

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Visio

Job description

Advisors Excel in Topeka, KS is seeking a Team Support Specialist to keep the Annuity Marketing team connected, organized, and moving forward. You will partner with leadership to support recruiting, coordinate high-impact meetings and events, and help create an exceptional experience for candidates, advisors, and team members.

The role requires 2+ years of administrative or executive support experience, strong communication, and proficiency with Microsoft Office.