Import – Export Coordinator

UTC Overseas, Inc.; Pittsburgh (Allegheny County); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary based on experience

Career growth within a global project logistics organization

Collaborative and supportive team environment

Job summary

UTC Overseas, Inc. is looking for an Import-Export Coordinator for its Pittsburgh office. This role involves coordinating import and export shipments, managing clearance processes, and ensuring compliance with regulations. Successful candidates will have at least 2 years of experience in the freight forwarding industry, strong communication skills, and proficiency in Microsoft Office. The company offers a competitive salary and opportunities for career growth within the logistics sector.

Qualifications

• Minimum 2 years of experience in the freight forwarding industry.
• Strong organizational and communication skills.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinate import and export shipments with carriers and overseas offices.
• Manage import clearance processes and ensure compliance.
• Prepare freight quotations for customers.
• Book cargo with shipping lines and trucking companies.
• Prepare shipping documentation and file regulatory documents.
• Monitor shipment status and communicate updates.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Knowledge of CargoWise

Education

College degree preferred

Tools

Microsoft Office

CargoWise

Job description

Import – Export Coordinator – Pittsburgh Office

About UTC Overseas

UTC Overseas, Inc. is a global freight forwarder and logistics provider with strategically located offices worldwide. We offer comprehensive expertise in global logistics and supply chain management, delivering seamless, end‑to‑end transportation solutions across six continents for standard containerized shipments and oversized, complex project cargo. What sets UTC apart is our people—dedicated logistics professionals who work closely with customers to understand their unique needs and provide innovative, cost‑effective solutions.

Position Overview

The Import–Export Coordinator plays a key role in ensuring the timely and efficient movement of cargo by collaborating with project managers, carriers, and customers. This role is responsible for coordinating shipments from domestic and international origins to destinations, preparing documentation, and ensuring activities meet internal standards and compliance requirements. They will also build and maintain strong relationships with vendors, customers, and partners to support efficient, seamless operations.

This position is in‑office 5 days a week.

Key Responsibilities

• Coordinate import and export shipments, including routing freight and liaising with domestic/international carriers and overseas offices.
• Manage import clearance processes, ensuring timely follow‑up and compliance with all regulatory requirements.
• Prepare and provide accurate freight quotations (inland, air, and ocean) to customers.
• Communicate effectively with U.S. importers/exporters, suppliers, foreign agents, and consignees via email and phone.
• Book cargo with shipping lines, airlines, trucking companies, and consolidators while maintaining strong vendor relationships.
• Prepare and issue shipping documentation, including Dock Receipts, Bills of Lading (MB/L, HB/L), and Air Waybills (AWB).
• File required regulatory documentation, including FMC rate filings and AES export declarations.
• Monitor, track, and update shipment status daily, ensuring customers and partners are kept informed.
• Review shipping and trade documents for accuracy (e.g., country of origin, terms of sale, value) and resolve discrepancies or compliance issues.
• Perform accurate data entry, billing, and financial reconciliation tasks, and support additional duties as assigned by management.

Qualifications

• Minimum 2 years of experience required in the freight forwarding industry.
• Strong organizational and communication skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office.
• Knowledge of CargoWise a plus.
• College degree preferred but not required if candidate has experience.

What We Offer

• Competitive salary based on experience.
• Career growth within a global project logistics organization.
• Collaborative and supportive team environment.
• Exposure to high‑profile industrial and infrastructure projects.