Impactful Office & Events Manager (Policy Institute)

Asia Society; Washington, Northern (District of Columbia, KY); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Full benefits package

Job summary

The Asia Society Policy Institute (ASPI) is a think- and do- tank with a policy-solving mandate that tackles major policy challenges in the Asia-Pacific region. ASPI seeks an Office and Events Manager to support the Washington, D.C.

office, acting as the first point of contact for visitors and queries, coordinating external support services and managing office needs, and providing general administrative support.

Qualifications

• Bachelor's degree in related field; Master's degree preferred.
• 3–4 years of related work experience.

Responsibilities

• Support day-to-day functioning of ASPI's Washington, D.C. office, including facilities, vendors, supplies, IT coordination, and other workplace needs.
• Serve as primary on-site operational point of contact for the D.C. office, coordinating with Asia Society teams, building management, and external vendors as appropriate.
• Coordinate correspondence and requests for assistance from the public or other entities for the D.C. office as needed.
• Process invoices and reconcile monthly expenses of the D.C. office, including requesting reimbursement from external partners.
• Coordinate with ASPI staff to maintain shared systems, calendars, trackers, and documentation.
• Coordinate the daily calendar and travel of the Senior Vice President and lead meeting scheduling and hosting of in-office guests.
• Keep DC contact lists up to date and assist with correspondence as needed.
• Support recruitment, onboarding, and other tasks for interns and other employees as assigned.
• Perform other duties as assigned.

Skills

Excellent communication

Highly organized

Attention to detail

Project coordination

Multicultural interaction

Team player

Research & proofreading

Event coordination

Calendar management

Interpersonal skills

Education

Bachelor's Degree in related field

Master's Degree preferred

Tools

Microsoft Office

Canva

Monday.com

Job description

The Asia Society Policy Institute (ASPI) is a think- and do- tank with a policy-solving mandate that tackles major policy challenges in the Asia-Pacific region. ASPI seeks an Office and Events Manager to support the Washington, D.C.

office, acting as the first point of contact for visitors and queries, coordinating external support services and managing office needs, and providing general administrative support.