Impactful Admissions & Discharge Admin Specialist II

State of South Carolina; Columbia (SC); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

15 days vacation (PTO)

15 days sick leave (PTO)

13 paid holidays

Job summary

The State of South Carolina’s Office of Mental Health in Columbia seeks an Administrative Specialist II for the Admissions & Discharge department to help individuals and families navigate admissions and discharge processes. You will provide information, escort services, and data entry support in a hospital setting.

Responsibilities include entering referrals in BHDD-OMH systems (Avatar/CIS), reviewing packets, gathering records, and assisting with discharge activities while upholding HIPAA

Qualifications

• High school diploma or equivalent with 2 years clerical experience, or an associate degree.
• Typing 35 wpm is required.
• Ability to lift at least 35 pounds.

Responsibilities

• Provide general information services and public announcements; answer hospital telephones promptly and professionally; maintain patient files in Avatar and CIS.
• Review Admission Referrals daily and enter data accurately into BHDD-OMH data system; ensure referral packets are signed and filed; manage Waiting List.
• Assist with screening admissions documents for compliance; obtain medical records as needed; forward materials to appropriate ward/units.
• Receive and post discharge information; re-inventory patient valuables; ensure items are returned at discharge; document elopements in Avatar.
• Provide limited direct patient care support during admission; escort patients and families as needed; explain patient rights and HIPAA pamphlets.
• Screen and inventory belongings; document and log property; submit patient funds to cashier; coordinate medication received during admission.
• Comply with Harassment-Free Workplace and Time and Attendance policies; maintain confidentiality and HIPAA.

Skills

Typing 35 wpm

Bilingual English/Spanish

Public information service

Education

High school diploma or equivalent

Associate degree in secretarial science or related field

Tools

Avatar

CIS

Job description

The State of South Carolina’s Office of Mental Health in Columbia seeks an Administrative Specialist II for the Admissions & Discharge department to help individuals and families navigate admissions and discharge processes. You will provide information, escort services, and data entry support in a hospital setting.

Responsibilities include entering referrals in BHDD-OMH systems (Avatar/CIS), reviewing packets, gathering records, and assisting with discharge activities while upholding HIPAA