Admissions & Discharge Administrative Specialist II

State of South Carolina; South Carolina; On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Paid leave and holidays

Retirement benefits

Job summary

State of South Carolina, Office of Mental Health, seeks an Administrative Specialist II in the Admissions & Discharge department for Columbia location. Responsibilities include information services, admissions referrals, and patient discharge coordination in a hospital setting.

Position requires clerical experience with data systems (Avatar/CIS), ability to lift 35 lb, and flexibility to work beyond hours. Bilingual skills are a plus.

Qualifications

• A high school diploma and two years of clerical experience, OR an associate degree in secretarial science or a related field.
• Selected positions may require the ability to type at a corrected rate of 35 words per minute.
• Ability to lift at least 35 pounds.
• Ability to stand and/or sit for extended period, walk, reach, pull, push, stoop bend and climb at least three flights of stairs.
• Must be able to work beyond scheduled hours or overnight as required to meet safe staffing requirements.
• Bilingual abilities in English and Spanish (or another language) are a plus.

Responsibilities

• Provide general information services and public announcements, registering hospital visitors and answer facility telephones in a prompt and professional manner.
• Maintain patient files (Avatar and CIS). Enter data; answer main phone and direct calls; assist with visitation.
• Review and enter Admission Referrals into BHDD-OMH data system; manage Waiting List and file maintenance.
• Assist with screening admission documents and obtain medical records; forward materials to wards/units.
• Handle discharge information, inventory patient valuables, and process medications brought in during admission.
• Escort patients and provide limited direct patient care during admission; ensure patient safety and rights information is provided.
• Ensure compliance with policies; participate in cultural competency initiatives.

Skills

Bilingual English/Spanish

Typing 35 wpm

Education

High school diploma

Associate degree in secretarial science or related field

3 years clerical experience

Tools

Avatar

CIS

Job description

State of South Carolina, Office of Mental Health, seeks an Administrative Specialist II in the Admissions & Discharge department for Columbia location. Responsibilities include information services, admissions referrals, and patient discharge coordination in a hospital setting.

Position requires clerical experience with data systems (Avatar/CIS), ability to lift 35 lb, and flexibility to work beyond hours. Bilingual skills are a plus.