Impact-Driven Operations Coordinator | Hybrid Admin

National Wildlife Federation; Denver (CO); Hybrid; USD 50,000 - 57,000; Full time

Benefits offered by this job

Paid time off

Winter break

Family and medical leave

Health, dental, and vision insurance

Pet insurance

Retirement plan match

Job summary

The National Wildlife Federation seeks an Operations Coordinator to join the Program Operations team in Denver, CO. This role provides day-to-day administrative support, assists with financial procedures, systems oversight, internal communications, and helps foster a culture aligned with NWF values of diversity, equity, inclusion, and justice.

Reporting to the Senior Director of Program Operations, this position collaborates with Finance, Philanthropy, Legal, HR, and Accounts Payable, and may

Qualifications

• Bachelor's degree or equivalent years of experience in a relevant field (e.g., business administration, finance, etc.).
• Strong interpersonal and communication skills, both verbal and written.
• Ability to manage multiple tasks at once to meet deadlines, working both in a team environment and independently.
• Strong organizational skills and attention to detail.
• Working knowledge of Microsoft Excel and other Microsoft Office Suite applications.
• Ability to contribute to the diversity, equity and inclusion initiatives set forth by the National Wildlife Federation.

Responsibilities

• Act as the right hand to the Operations Manager and serve as the go-to person on the assigned program team to assist with questions regarding logistics, contract and procurement compliance, expense reimbursements and other operational tasks.
• Coordinate administrative processes and tasks, i.e., contracts, grant agreements, reports, and invoices, by preparing checklists, securing appropriate approvals, monitoring financials and managing tasks to deadlines.
• Review documents and reports for accuracy and to ensure compliance with funder requirements and internal policy.
• Assure payments to vendors, process gifts from funders, and manage staff expenses.
• Work with the appropriate internal teams to meet workplace needs, e.g., office supplies, software requests, equipment, etc.
• Provide operational support as needed, including coordinating logistics for meetings, organizing and developing support materials (e.g., agendas, presentations, and background information), managing room reservations, producing meeting notes and actions items, drafting communications, and maintaining electronic files
• Support hiring, onboarding, professional development, and retention processes, ensuring equity is at the forefront.
• Work independently to track, complete, and follow up on assigned tasks. Proactively seek work and ways to contribute to the team, brainstorming with team members to solve problems and find solutions to administrative issues.

Skills

Interpersonal skills

Communication

Task management

Organizational skills

Microsoft Excel

Education

Bachelor's degree

Equivalent experience

Tools

Microsoft Office Suite

Job description

The National Wildlife Federation seeks an Operations Coordinator to join the Program Operations team in Denver, CO. This role provides day-to-day administrative support, assists with financial procedures, systems oversight, internal communications, and helps foster a culture aligned with NWF values of diversity, equity, inclusion, and justice.

Reporting to the Senior Director of Program Operations, this position collaborates with Finance, Philanthropy, Legal, HR, and Accounts Payable, and may