Immigration Services Assistant (Office Automation)

U.S. Department of Homeland Security; West Palm Beach (FL); On-site; USD 46,000 - 90,000; Full time

Job summary

U.S. Department of Homeland Security, via USCIS, seeks an Immigration Services Assistant (Office Automation) to support adjudication services by assisting Immigration Services Officers, managing files, databases, and correspondence, conducting security checks, researching data, and preparing reports for direct customer service.

The position is geared toward GS-05 to GS-09 levels with progressive responsibilities across office automation, case review, and data management, in a federal service

Qualifications

• One year of specialized experience equivalent to GS-04 in the federal government.
• Experience performing office automation duties including editing and reformatting correspondence and reports.
• Experience creating and maintaining spreadsheets and databases.
• Responding to inquiries by phone and/or in writing.
• Reviewing work products for accuracy and completeness.

Responsibilities

• Performing office automation duties using word processing to edit and reformat correspondence and reports.
• Creating and maintaining spreadsheets and databases.
• Responding to inquiries by phone and/or in writing.
• Reviewing work products for accuracy and completeness.

Skills

Office automation

Data entry

Communication

Research and analysis

Education

4 years college education or higher

Job description

Protect your homeland and defend your culture. Join USCIS, America's frontline defense against illegal foreign infiltration and fraud.

As an Immigration Services Assistant (Office Automation), you will support the Adjudication Services Process by assisting Immigration Services Officers, manage files, databases, and correspondence; provide security checks; research and analyze data; prepare reports and provide direct service to customers.

The qualifications for this position must be met by 11:59 PM (Eastern Time) on 09/21/2026.

Time in Grade does not apply to Delegated Examining Announcements, any reference to Time in Grade in the questionnaire will not apply to the rating and ranking of applicants.

GS-05:

You qualify at the GS-05 level if you possess one (1) year of specialized experience, equivalent to at least the GS-04 level in the federal government, which has equipped you with the skills needed to successfully perform the duties of the position. You must have experience performing the majority of the following duties:

• Performing office automation duties using word processing to edit and reformat correspondence and reports;
• Creating and maintaining spreadsheets and databases;
• Responding to inquiries by phone and/or in writing;
• Reviewing work products for accuracy and completeness. OR
• You may substitute successful completion of 4 years above high school for the experience required at the GS-05 grade level. This education must have been obtained from an accredited college or university. One year of full-time undergraduate study is defined as 30 semester or 45 quarter hours.

GS-06:

You qualify at the GS-06 level if you possess one (1) year of specialized experience, which is equivalent to at least the GS-05 level in the federal government, that equipped you with the skills needed to successfully perform the duties of the position. You must have experience performing the majority of the following duties:

• Performing office automation duties requiring different methods/approaches for a variety of assignments;
• Reviewing and screening applications or files to ensure validity of documentation submitted;
• Answering routine questions and providing assistance on applications;
• Maintaining subject matter files, technical instructions, and/or operating procedures.

GS-07:

You qualify at the GS-07 level if you possess one (1) year of specialized experience, which is equivalent to at least the GS-06 level in the federal government, that equipped you with the skills needed to successfully perform the duties of the position. You must have experience performing the majority of the following duties:

• Managing data and files in various software applications to retrieve and prepare reports;
• Collaborating and/or supporting in the adjudicative/decision making process;
• Communicating technical information concerning applications with internal and external contacts;
• Analyzing and verifying cases where expedited processing is requested.

GS-08:

You qualify at the GS-08 level if you possess one (1) year of specialized experience, which is equivalent to at least the GS-07 level in the federal government, that equipped you with the skills needed to successfully perform the duties of the position. You must have experience performing the majority of the following duties:

• Reviewing documents to ensure consistency and validity of submitted data.
• Delivering guidance, training, and/or mentorship to various work units or groups on records management and/or immigration application processing.
• Providing customer service to include researching inquiries received by customers in order to provide accurate and timely responses to resolve issues and/or concerns.
• Managing appointments in a electronic scheduling system.
• Ensuring official records are maintained and compliant with records management system (to include existing policy, guidance, and laws).

GS-09

You qualify at the GS-09 level if you possess one (1) year of specialized experience, which is equivalent to at least the GS-08 level in the federal government, that equipped you with the skills needed to successfully perform the duties of the position. You must have experience performing the majority of the following duties:

• Overseeing workload distribution to include reviewing and maintaining quality control over final work products.
• Serving as a liaison by providing immigration records management support and answering case inquiries.
• Managing file room, mail room, and/or appointment scheduling operations to monitor movement of records and case processing.
• Creating, maintaining, and reconciling physical and electronic records.
• Providing direct instructions and/or additional information needed in regards to applications and/or petitions.

Federal Experience:

If you are using current or prior federal experience as a basis for qualifying for this position, the grade levels and length of employment (mm/dd/year) at each grade level must be listed in your work history. This information will be further validated if selected for this position.

National Service Experience (i.e., volunteer experience):

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.